Frequently asked questions

Find answers to commonly asked questions about studying at Victoria Business School.


Student and Academic Services can help with specific enquiries regarding selection of Commerce courses. You can enrol for most courses online via the Online Enrolment.

You cannot enrol online if

  • You are an international student moving from pre-degree to undergraduate, or from undergraduate to postgraduate study
  • you are applying for an exchange programme
  • you are applying for thesis-based study.

More information is available on Victoria University's Apply and Enrol or contact the Enrolment Office:

Email: address
Phone: 0800-VICTORIA or 0800-842 864

Physical Address:
Level 1
Hunter Building
Kelburn Parade

How do I enrol in an Honours degree?

For Bachelor of Commerce (Hons), or Bachelor of Tourism Management (Hons), you should initially contact the postgraduate programme coordinator in the relevant School.

How do I enrol in a professional programme?

For enrolment in any professional programme such as the Master of Business Administration; Master of Public Policy/Master of Public Management/Master of e-Government; Master of Information Management/Master of Information Studies; Master of Applied Finance/Master of Professional Economics; or Master of Professional Accounting, you should initially contact the postgraduate programme coordinator in the relevant School. These programmes require extensive practical, professional or scholarly experience of an appropriate kind.

How do I enrol in a PhD thesis?

The Faculty of Graduate Research (FGR) provides the first port of call for all students interested in enrolling in a PhD at Victoria; their website provides application forms, details of available funding, application dates, and answers to a host of questions. The three application deadlines are 1 March, 1 July and 1 November. If your application arrives after one of these cut-off points, it will be considered four months later at the next available application round.

How do I find a supervisor?

If you are applying for enrolment in a Masters by thesis or a PhD programme, look at the relevant School's website or download the VBS Postgraduate Handbook. You need to look at the research interests of staff and make contact with a staff member with similar interests to yourself to see if they are willing to act as your supervisor.

How do I re-enrol in a Master's or a PhD thesis?

If you are still within the time limit for submission of your thesis, complete an Application for Re-enrolment in Postgraduate Thesis Programme form. You may email the information to the Faculty PhD or Master's Administrator, or bring the form into Student and Academic Services. Extensions beyond the time limits of 5 years for PhDs and 18 months for Master's require approval by the Associate Dean (Research).

If you are beyond the time limit, complete an Application for Thesis Extension or Application for Thesis Suspension form and have it supported and signed by your supervisor. Send or deliver the form to Student and Academic Services for approval by the Associate Dean (Research) and the research degrees committee.

Adding/withdrawing courses

How do I add or withdraw from a course?

You may be able to add or drop courses via the University's website. Otherwise, fill in a Course Add/Drop form from Student and Academic Services on the ground floor of Rutherford House (Pipitea), or in Murphy 209 (Kelburn). If you are adding a course after the start of the trimester in which the course is offered, then you will need to get the course coordinator to sign you in; otherwise, no signature is needed. Just take the form to the Student and Academic Services Office.

How long have I got to add a course?

Courses may not be added after the end of the second week of a trimester (unless in exceptional circumstances). However, that does not mean that you are free to add courses at any time during the first two weeks. Once classes have started, you need the permission of the course coordinator and the Associate Dean. As a general rule, you should add courses by the end of the first week.

How long have I got to withdraw from a course?

Courses may be dropped with a full fees refund at any time during the first two weeks of a regular trimester (special dates apply in the summer trimester). After that, you are free to withdraw from a course taught over 12 weeks without having the course recorded as a fail (but without fees refund) until the end of the ninth week of classes. If you are withdrawing by means of a Course Add/Drop form, no signatures are needed.

Once the ninth week is over, withdrawals are possible only with the permission of the Associate Dean (Students) and if certain conditions are met. You can download a Late Withdrawal Form or pick one up from Student and Academic Services and return it there when you have filled it in.

What do I do if I have been waitlisted?

Wait! When the School is ready to admit waitlisted students, an email will be  sent to students instructing them to add the course by means of a Course Add/Drop form.

Students must bring along a copy of the email to the Student and Academic Services offices.

May I sit in on courses without being enrolled until I make my mind up?

Students who are not registered for a course are not entitled to attend lectures. However, if space permits, then the lecturer may allow you to be present during the first two weeks until you decide whether to add the course.

AC status does not mean that you are registered; this shows that you were offered a place but have not yet returned your Offer of Study. Until you do so, you are not registered).

Degree planning and advice

How do I plan a degree?

You can get course advice from Student Recruitment & Course Advice or from one of our VBS Student Advisors. The Associate Dean (Students) is also available to help with course planning.

How do I tell how many more points I need for my degree?

This is called a degree audit. To audit your degree yourself, download the Application for Degree Audit form, or ask your Student Adviser to audit your degree(s) for you. They do this automatically mid-way through the year for all final year students, and then again at the end of the year of completion.

How do I change my degree or major?

You may be eligible to change your degree or major online through Student Records. This can be accessed by logging into myVictoria. Otherwise, you need to get a Course Add/Drop form from Student and Academic Services. You may wish to discuss your options first with a Student Adviser or the Associate Dean (Students).

How do I apply for credit transfer?

To apply for recognition of study at other tertiary institutions towards your Victoria University qualification, download and complete the Application for Transfer of Credit form and bring it to Student and Academic Services with proof of your studies. You will need to provide:

  • An original or certified copy of your academic transcript, and
  • original or certified copy of your Certificate of Completion (for completed qualification only).

How do I apply for an exemption from course prerequisite / degree regulation?

If you are applying for exemption from a prerequisite or corequisite, download and complete an Application for Exemption form, and take this to the relevant course coordinator for approval. Then send or deliver the form to Student and Academic Services for processing. If you are applying for an exemption from a specific course requirement, or permission to substitute an approved course, you can simply take the completed form to Student and Academic Services.