Help at exam time

There is help available if you are feeling unwell or are facing exceptional circumstances in the lead up to exams or final assessment due dates.

Contact your faculty office to discuss your options and find out more about what help is available to you.

Your options

The options available to you will depend on the type of assessment, how close it is to the due date or exam, and the work you have completed on your course so far. Options could include an extension for your assignment, sitting the exam in a separate room, getting help from a reader or writer, re-weighting your assessment, or applying for a form of ungraded pass known as an aegrotat. Your faculty office will explain each of these to you and connect you with the right person in your school or elsewhere in the University who can help.

Aegrotats

What is an aegrotat?

An aegrotat is a consideration of how much you’ve learned in the course work you’ve completed before the exam or assessment. You can apply for an aegrotat if your preparation for, performance in, or ability to attend an exam or complete an assessment due in the last three weeks of teaching is impaired because of illness, injury or other serious circumstances beyond your control. To be granted an aegrotat pass, you need to have done well in your previous course work.

What are serious circumstances?

To apply for an aegrotat, you need to be ill, injured or impacted by other serious circumstances that are verified by a health professional.

The situations that the aegrotat process is intended to cover are serious, acute and beyond your control:

  • serious illness or injury
  • bereavement
  • critical personal circumstance involving your health or wellbeing or that of a relative or close friend
  • other exceptional circumstances beyond your control

Note: If you have an ongoing impairment or condition, contact Disability Services as early as possible during the trimester to discuss your situation.

How do I apply for an aegrotat?

Only follow these steps if you have already discussed your options with your faculty office. There may be another option available for you.

Follow these steps to apply for an aegrotat:

1. Fill in the aegrotat application form

Print and complete the aegrotat application form. Printed application forms are also available from your faculty office or Student Health and Counselling.

2. See your health provider for evidence to support your application

If you see Student Health or Counselling for evidence to support you application, when you make your appointment, tell the receptionist that you are applying for an aegrotat. The GP, nurse or counsellor will assess you and create a medical certificate for your application.

If you see are private health provider, for example, a midwife, doctor, physiotherapist, ask them to fill in the second page of the aegrotat application form.

3. Submit your aegrotat application form and evidence

If you visited Student Health or Counselling for evidence to support your application, you can leave your completed application form at Mauri Ora after your appointment. They will submit your application to your faculty on your behalf.

If you visited a private health provider, take the completed aegrotat application form to your faculty office.

Your faculty office will confirm they have received your aegrotat application by email.

4. Wait for a decision

The Associate Dean will decide your application based on information about your performance on the course, and the faculty office will advise you of the outcome by email.

Note: A decision will only be made on your application after exam and final assessment marks are available.

When can I apply for an aegrotat?

You can apply for an aegrotat for an exam or another assessment that is due during the last three teaching weeks of a course or later. If your assessment is due before the start of this period then you cannot apply for an aegrotat.

The last day you can submit an aegrotat application to your faculty office is ten working days after your exam or assessment submission date. Under exceptional circumstances, for example, you are in hospital, late applications may be accepted—check with your faculty office.

Who cannot apply for an aegrotat?

Teacher education students cannot apply for an aegrotat for any course that is part of a teacher education programme, but there is an alternative process available. Contact your faculty office for further information.

Law students completing a two-semester course cannot apply for an aegrotat pass until the end of the second semester.

How are aegrotats approved?

For your application to be approved, the Associate Dean needs to be confident that you have largely met the learning outcomes for your course. They will do this by looking at the assessments you have completed before the final assessment and how well you have done in those. If you have missed much of the course or have done poorly, then your application is likely to be declined as you won’t be able to demonstrate that you’ve met the learning outcomes.

This approach helps maintain the University’s high standards by ensuring that only students who complete a course (or show they would have if it had not been for the exceptional circumstances) can achieve a passing grade for it.

Does the severity of my illness or circumstances change the likelihood of me getting an aegrotat?

No. You must prove you are impaired to be able to apply for an aegrotat but approval of your application depends on being able to show you’ve largely met the learning outcomes for your course.

Should I still go to the exam if I have applied for an aegrotat?

If you have applied for an aegrotat because you were sick in the days leading up to the exam but feel well enough to attend it on the day, you should sit the exam. Many students who apply for an aegrotat actually pass their course without requiring an aegrotat pass, due to doing well in earlier assessments or being able to attend the exam.

What if I apply for an aegrotat but pass the course with the assessments that I have already completed?

Sometimes this happens because you have done well in your previous course work and this is enough to achieve a pass, usually with a lower grade. In this case, the grade will be recorded on your academic transcript but you can apply to have a supporting letter written explaining that your performance may have been impaired. Your faculty office can advise you how to apply for this.

If I get an aegrotat pass do I get a regular grade?

No. Aegrotats are ungraded, which means that you will see a ‘G’ on your transcript instead of a normal passing grade in the C- to A+ range.

Can I appeal the decision if my aegrotat application is declined?

If your application is declined, you may appeal the decision. The appeal process is outlined in the email advising you of the result of your application.

Who can I talk to for more information?

Contact your faculty office if you need further information about what to do if you are unwell or impaired in the lead up to or during final assessment and exam time.