Course additions and withdrawals

If you want to add or drop a course you need to make sure you follow the correct process.

Plan your study with myDegree

You can use myDegree to check what will happen if you make changes to your degree or courses.

Adding a course

You can add or drop courses at the beginning of each trimester—see the course withdrawal dates for 2018. We recommend that you complete your course changes by the end of the first week to avoid getting behind in the lectures.

Add courses using the course add/drop tool in myVictoria (select the myStudy tab and go to the add/drop courses option).

The course add/drop tool is not available for some courses. You will need to visit your Faculty office if this applies to you.

Places on any given course are not guaranteed as the course may already be full.

Once you have added a course, payment is due the Friday before it starts. If the course has already commenced, payment will be due immediately.

Withdrawing from a course

Drop courses using the course add/drop tool in myVictoria (select the myStudy tab and go to the add/drop courses option).

The course add/drop tool is not available for some courses. You will need to visit your Faculty office if this applies to you.

There are different withdrawal options, depending on the time of withdrawal and the circumstances involved.

Non-payment of fees

Non-payment of fees, ceasing to attend or verbally advising a member of staff will not be accepted as notice of withdrawal.

Student loans

Withdrawing from a course may impact your eligibility for a student loan and allowance (including retrospectively).

International students

If you are an international student, withdrawing from a course may impact your eligibility to hold a student visa, especially if you fall below the required course load for full time study.

Visit Victoria International or contact vi-studentvisa@vuw.ac.nz before you withdraw from any courses.

Withdrawal with refund

You will no longer be liable for the applicable course fees if you withdraw before the dates below. The course will not appear on your academic transcript.

Refunds are not processed automatically. To request your refund, email student-finance@vuw.ac.nz and include your student ID number. If the credit is to be refunded to a bank account include the originating bank account information.

If your fees have been paid by Studylink, the credit from your course withdrawal will be refunded back to your loan.

If your course dates differ from those below, contact student-finance@vuw.ac.nz to confirm the withdrawal deadline dates.

2018 course withdrawal dates with refund

Full year courses (commencing 5 March 2018) 
Withdraw by 16 March 2018
Trimester 1 courses (commencing 5 March 2018)  
Withdraw by 16 March 2018
Trimester 2 courses (commencing 16 July 2018) 
Withdraw by 27 July 2018
Trimester 3 2018 courses (from 19 November–20 December 2018) 
Withdraw by 23 November 2018
Trimester 3 2018 courses (from 19 November 2017–24 February 2019) 
Withdraw by 30 November 2018
Trimester 3 2018 courses (from 7 January–24 February 2019) 
Withdraw by 11 January 2019

Withdrawing late from a course

Withdrawing late from a course after the dates above may impact your eligibility for a student loan and allowance (including retrospectively).

If you withdraw after the 2018 course withdrawal with refund dates but before the dates below, your fees will not be refunded (unless a fee reconsideration due to exceptional circumstances is approved) and you will receive a withdrawn grade (WD) for the course.

Studylink will treat this withdrawn grade as a fail grade unless relevant supporting documentation is provided to them.

Full year courses
24 August 2018
Trimester 1 courses
18 May 2018
Trimester 2 courses
28 September 2018
Trimester 3 courses (2018)
At the three quarter point of the teaching dates

Associate Dean late withdrawal

If you withdraw from a course after the late withdrawal dates above, you will be regarded as having failed the course unless the Associate Dean gives you approval to withdraw.

Associate Dean late withdrawals will only be approved if medical or exceptional personal circumstances have stopped you from continuing or completing your course.

Only in exceptional circumstances are withdrawals granted after the final examination or other assessment and in no case may a student withdraw after one trimester has elapsed since the course ended.

Application forms for an Associate Dean late withdrawal are available at the Faculty office. If your application to withdraw late from a course is successful, you will not receive a fail grade on your academic record for that course.

A separate application needs to be submitted to Student Finance if you would like to apply for a (partial) reconsideration of your fees.

Supporting documents

Both the Associate Dean late withdrawal and fee reconsideration applications require you to provide dates and relevant supporting documents such as a medical certificate or letter from the Counselling Service (these must be originals or certified copies).

We will also check you were attending class and completing assignments before you withdrew.