Academic monitoring

New Zealand Scholarship Programme students must meet with their International Student Office (ISO) adviser twice a year for Academic Progress Monitoring.

Academic Progress Monitoring programme

The Academic Progress Monitoring programme is a legal requirement of the contracts that Victoria University and New Zealand Scholarship Programme scholars have with the New Zealand Government.

Students must meet with their International Student Office (ISO) adviser at least twice a year, and the University is committed to providing robust academic monitoring, academic support and pastoral care. 

If you have questions about the monitoring programme or concerns about your academic progress, contact your ISO adviser.

Why the programme exists

The Academic Progress Monitoring programme exists to ensure that all scholarship recipients are engaging fully in their studies and getting the support they need to meet the criteria of their scholarships and succeed academically.

The programme is normally held in the middle of Trimesters One and Two, so that support can be arranged and implemented straight away.

For detailed information on the scholarship continuation criteria, see page 27 of the Scholar Handbook.

What you can expect

The Academic Progress Monitoring and Reporting process is usually:

  • April: Trimester One feedback sought from academic staff (via email).
  • April–May: Academic Progress Monitoring appointments made with students. If needed, remedial support is suggested and arranged (for example, additional tutoring, follow-up appointments with Student Services).
  • August: Trimester Two feedback sought from academic staff (via email).
  • August–September: Academic Progress Monitoring appointments made with students. If needed, remedial support is suggested and arranged (for example, additional tutoring, follow-up appointments with Student Services).

Who’s involved

The Academic Progress Monitoring programme primarily involves each scholar’s ISO adviser at Victoria International.

The ISO advisers will contact scholars’ course coordinators, lecturers, tutors and supervisors via email to seek brief written feedback on their academic progress.

If remedial support is required, the above academic staff may also be involved, as well as staff from

Student Services such as:

Your privacy

The Academic Progress Monitoring programme involves the requesting, disclosure and collection of private information regarding New Zealand Scholarship Programme students’ academic progress and personal wellbeing (as it relates to ensuring academic success). It is therefore a highly confidential process that must comply with the New Zealand Privacy Act 1993.

Information shared between staff members at Victoria University, and with the Ministry of Foreign Affairs and Trade (MFAT), is done so only when relevant and with the legal permission of individual awardees.

When accepting the New Zealand Scholarship and signing the acceptance letter, awardees agree to the following legally-binding clauses:

  • 11—Academic Monitoring, Support and Pastoral Care: 11.1: I agree that the Education Institution will regularly monitor my academic progress and provide this information to MFAT, and, where relevant, to my home government.
  • Attachment B: Declaration: x: I understand and agree that MFAT may collect, use and disclose information about me in accordance with the New Zealand Privacy Act 1993 for the purposes of monitoring and administering my scholarship.
  • Attachment B: Declaration: xi: I consent, in accordance with principles 3 and 11 of the New Zealand Privacy Act 1993, to the Education Institution supplying the following information to MFAT:
    • any issues that may affect my ability to complete any courses and/or the approved qualification for which I have enrolled under the scholarship
    • the assessment marks/grades of any course that I have undertaken under the scholarship if relevant, and
    • any information relating to incidents of alleged misconduct during the term of my scholarship.