Health and Safety

Employee Participation

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Health and Safety Representative Elections

Nominations are now open for those interested in becoming Health and Safety Representatives for their work group, beginning 16 March 2018 for a three-year term.

Health and Safety Representatives can make a real difference to health and safety within Victoria. It is an opportunity for personal and professional development and to work with others across the University. Comprehensive training is part of the role.

For more information about Victoria Health and Safety Representatives, see the Victoria University Health and Safety Committee Terms of Reference. The number of Representatives required per work group are detailed in Appendix C.


A staff member can stand for election as a Health and Safety Representative for a work group if the person is:

  • A member of the work group; and
  • Willing to act as the Health and Safety Representative; and
  • Works at Victoria regularly for enough time to be able to carry out the functions and exercise the powers of a Health and Safety Representative effectively.

The Health and Safety Committee also consists of Safety Specialists. While Safety Specialists can also be elected Representatives, we encourage other members of the work group to stand as Health and Safety Representatives to increase the representation for that work group.


  • Potential candidates must be nominated using the online nomination form submitted by 12:00pm on Thursday, 8 March 2018.
  • Anyone in a work group can nominate any other eligible worker in their work group for election. Staff can also nominate themselves.
  • If you are nominating another person, please check with that person first.
  • Existing representatives who wish to continue must nominate themselves.
  • You can find the online nomination form here:


If the number of candidates exceeds the number of vacancies, an election will be held. Electronic voting starts on Friday, 9 March 2018 and closes on Friday, 16 March 2018 at 5:00pm. Candidates will be elected by the first past the post method.

If there are an equal or fewer number of nominated candidates than Representative positions, those who have been nominated will be treated as elected Representatives.

If no nominations are received for a work group (or part of a group), the position will remain vacant. In this case, the relevant manager may appoint a staff member to attend Committee meetings on their behalf.


All Victoria University staff, including part-time and casual staff are eligible to vote in the election for candidates from their work group.


For any queries about Health and Safety Representatives or the election process, contact the Returning Officer (Matt Westbury – We will also hold the following information sessions for those who wish to know more:

Worker Engagement, Participation and Representation Scheme

The Worker Engagement, Participation and Representation Scheme outlines the mechanisms in place at Victoria to ensure that staff members are provided with opportunities to participate in improving work health and safety, including ensuring they are supported and represented in health and safety matters that affect them.

Health and Safety Committee

The Health and Safety Committee has representation from across the University. It is chaired by the Pro Vice-Chancellor for the Faculties of Science, Engineering, Architecture and Design.

The Health and Safety Committee meets every 2 months. The committee supports positive Health and Safety practices within University departments, schools and central service units and provides a mechanism to enable employees to participate in the management of Health and Safety in the workplace.

The University's Safety, Risk and Assurance team are professional advisors and technical support to the Committee. The Committee is made up of trained staff who represent schools, departments and central service units.

If you would like to attend the Health and Safety Committee meetings please email

The University's Health and Safety Committee will meet on the following dates in 2018.

  • Wednesday 11 April, 10.00am, AM 101
  • Wednesday 6 June, 11.00am, AM 101
  • Thursday 16 August, 11.00am, AM 104
  • Wednesday 10 October, 10.00am, AM 101
  • Tuesday 11 December, 11.00am, AM 101
Terms of Reference of the Committee:

You can access the Health and Safety Committee's Terms of Reference here. The document outlines the committee's function, function of the safety specialists and the committee's membership.

Minutes of the Committee meetings are available for all staff:

Health and Safety Committee MinutesFile sizeFile type
February 2018 Meeting Minutes552 KBPDF
February 2018 Incident Report987 KBPDF
December 2017 Meeting Minutes 552 KBPDF
December 2017 Accident Report936 KBPDF
October 2017 Meeting Minutes490 KBPDF
October 2017 Accident Report833 KBPDF
August 2017 Meeting Minutes428 KBPDF
August 2017 Accident Report877 KBPDF
June 2017 Meeting Minutes600 KBPDF
June 2017 Accident Report875 KBPDF
April 2017 Meeting Minutes735 KBPDF
April 2017 Accident Report952 KBPDF
February 2017 Meeting Minutes 573 KB PDF
February 2017 Accident Report952 KBPDF

View previous Health and Safety Committee Minutes.

Current Health and Safety Representatives

Health and Safety Representatives are the most important way in which employees can participate in the health and safety of their workplace. They are a contact point for individual School/Unit in health and safety matters. View the current list of Health and Safety Representatives at Victoria University.

The functions of a Health and Safety Representative as described under the Health and Safety at Work Act 2015 are:

  • represent views of Victoria's staff from their work group in matters relating to health, safety and wellbeing;
  • investigate complaints from staff in their work group regarding health, safety and wellbeing;
  • if requested by a staff member to represent the staff member in relation to a matter relating to health, safety or wellbeing (including a complaint);
  • monitor the measures taken by the University that are relevant to health, safety and wellbeing;
  • to inquire into anything that appears to be a risk to the health, safety or wellbeing of staff in the work group arising from the conduct of Victoria's business;
  • make recommendations relating to work health, safety and wellbeing;
  • to provide feedback to Victoria about whether the legislative health, safety and wellbeing requirements are being complied with;
  • to promote the interest of staff in the work group who have been harmed at work, including in relation to arrangements for rehabilitation and return to work.