Submitting your thesis

Find out how to submit your doctoral thesis for examination.

Before you submit your thesis for examination

Before submission check that you:

  • are currently registered and will have been registered for the three months immediately prior to submission
  • inform your Victoria supervisor and your school of your intention to submit
  • provide your supervisors with an abstract of your thesis which may be forwarded to potential examiners

Your school requires advance notice of your submission to allow time for examiners to be nominated and approved. You are advised to read about the process of appointing examiners and start this process three months before you expect to submit.

Review of your thesis

Your Victoria supervisor is required to read and comment on a final draft of your thesis before you submit. We recommend that you discuss timeframes with your supervisors ahead of time to avoid delays in submitting.

The Victoria supervisor must sign a statement that all supervisors agree that your thesis is suitable for submission.

In some cases, your supervisory team may require you to make modifications to your thesis before approval for submission can be given.

Disagreement between you and your supervisors

If there is some dispute about the modifications you are asked to make, or about your readiness to submit, the SRC will endeavor to resolve this.

Printing and binding your thesis

Paper and PDF

You are required to submit paper and electronic (PDF) versions of your thesis. Printing from the PDF version will ensure that the print and electronic versions are identical.

Before you print

Before you print out your thesis, we advise you to:

  1. Read our guidelines on presentation and proofreading
  2. Convert the thesis to PDF
  3. Proofread the PDF document
  4. Correct any errors or inconsistencies in the original and create a new PDF file

Please keep the original non-PDF version of your thesis. Your examiners may require you to make changes.

Printing the final version for submission

  • You may use both sides of the paper, though it is then recommended that you start each chapter on a right-hand page
  • Print three copies
  • Use white A4 paper
  • Line spacing is 1.5

Binding

The copies of your thesis you submit for examination should be in a temporary binding (eg. heat sealed or spiral bound).

Submitting your thesis

What to submit

  • Three paper copies of the thesis in a temporary binding
  • One electronic copy of the thesis - this should be a single pdf file and should be identical in content and layout to the hard copies (please read our advice on printing your thesis)

You must also submit the following documents along with your thesis:

  • Completed copies of the three forms available for download below (the application for examination, supervisors statement, and the statement on authorship and thesis length)
  • Any approvals you may have received to withhold access to your thesis or to exceed the relevant word limit.
  • Your supervisors should also have had your examiners approved by the Dean FGR

What happens when you submit

When you submit your thesis, the FGR will:

  • Provide you with information about the next steps.
  • Check that you have all the documentation listed above
  • Check that your registration is up-to-date
  • Check that your fees are all up-to-date
  • Check that your examiners have been approved
  • Ask you to sign the register of submitted theses
  • Give you a receipt for your thesis