Delegations schedule search tool

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  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Govern the University Conditions in accordance with relevant legislation and the Investment Plan and Strategic Plan Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve the University's long-term strategic direction, Strategic Plan, Mission, Values and Vision Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve the Investment Plan Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve the budget Conditions on the recommendation of the Finance Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve the Annual Report Conditions on the recommendation of the Audit and Risk Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Appoint, reappoint (and remove) a Vice-Chancellor Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Monitor and evaluate the Vice-Chancellor’s performance Conditions on the recommendation of the Human Resources (HR) Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Appoint (and remove) an acting Vice-Chancellor Conditions Limits other than where the appointment is to cover the Vice-Chancellor’s temporary absence (in which case the Vice-Chancellor has authority)
  • Category Governance Subcategory Strategic governance matters Authority holder Vice-Chancellor Authority description Appoint (and remove) an acting Vice-Chancellor Conditions Limits where the appointment is to cover the Vice-Chancellor's temporary absence
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Authorise other people to execute documents on behalf of the University Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Oversee and monitor the assessment and management of risk across the University and its controlled entities Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Appoint the external auditor and approve external audit fees Conditions on the recommendation of the Audit and Risk Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve the internal audit charter Conditions on the recommendation of the Audit and Risk Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Audit and Risk Committee Authority description Approve the internal audit plan Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve statutes Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Agree to the disestablishment of the University and its incorporation in another institution of the same class or a different class Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Agree to the incorporation in the University of another institution or other institutions, whether of the same class as itself or a different class from itself Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Chancellor Authority description Act as spokesperson for the Council and the University on governance issues Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Grant honorary degrees and Hunter Fellowships Conditions on the recommendation of the Victoria Honours Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Vice-Chancellor Authority description Grant fellowships (other than Hunter Fellowships), scholarships, bursaries or prizes Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Council Authority description Approve naming rights Conditions on the recommendation of the Victoria Honours Committee Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Vice-Chancellor Authority description Approve naming rights Conditions Limits for naming rights other than for buildings, major spaces within buildings, roads, outdoor spaces and academic entities
  • Category Governance Subcategory Strategic governance matters Authority holder Vice-Chancellor Authority description Approve the manufacture and distribution of items bearing a mark, symbol or writing associated with the University Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Vice-Chancellor Authority description Approve the provision of goods and services to staff or students (or other persons using or attending the facilities of the University) Conditions Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Director, Student Academic Services Authority description Make decisions relating to membership and payment of fees relating to any students association Conditions in accordance with section 229 of the Education Act 1989 Limits
  • Category Governance Subcategory Strategic governance matters Authority holder Senior Leadership Team (SLT) member Authority description Approve changes to Delegated Authorities Conditions Within SLT Member's own team other than Financial or HR Delegated Authorities or their own Delegated Authority Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Determine objective criteria for consideration of Council members Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Nominations Panel Authority description Recommend to Council potential candidates for Council membership Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Appoint as a member of Council the Vice-Chancellor and up to 7 other people Conditions taking into account the recommendations of the Nominations Panel Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Elect (and remove) a Chancellor and Pro-Chancellor Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Determine rates of payment for members of Council (other than the Vice-Chancellor) Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Dismiss or suspend a member of Council or recommend to the Minister that a member be removed from office Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Initiate action against a member of Council for breach of any individual duty Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Recommend to the Minister that the Constitution of the Council be amended Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Determine Council’s annual work plan and anything necessary to support the business of Council Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Determine procedures for meetings of Council and Committees of Council Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Manage disclosures of interest from Members of Council Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Assess the performance of Council Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Appoint, alter, discharge and reconstitute committees of Council, other committees to exercise delegated powers and boards or other bodies within the University to give advice to Council Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Delegate or revoke any of Council’s powers to the Vice-Chancellor or to a committee (including the Academic Board) Conditions Limits
  • Category Governance Subcategory Council membership and procedure Authority holder Academic Board Authority description Sub-delegate (or revoke) powers to member(s) of staff Conditions Limits for powers delegated to the Academic Board
  • Category Governance Subcategory Council membership and procedure Authority holder Committee of Council Authority description Sub-delegate (or revoke) powers to member(s) of staff Conditions Limits for powers delegated to the Committee
  • Category Governance Subcategory Council membership and procedure Authority holder Vice-Chancellor Authority description Sub-delegate (or revoke) powers to member(s) of staff Conditions Limits for powers delegated to the Vice-Chancellor
  • Category Governance Subcategory Council membership and procedure Authority holder Council Authority description Decide how to fill casual vacancies on Council Conditions Includes deciding not to fill a vacancy that occurs within 3 months of the end of Council member's term of office Limits for Council appointees
  • Category Governance Subcategory Subsidiaries, controlled and other entities Authority holder Council Authority description Appoint trustees of the Victoria of University of Wellington Foundation Conditions Limits
  • Category Governance Subcategory Subsidiaries, controlled and other entities Authority holder Vice-Chancellor Authority description Appoint directors and trustees of University subsidiaries and controlled entities (other than the Foundation) Conditions in consultation with the Chancellor Limits
  • Category Governance Subcategory Subsidiaries, controlled and other entities Authority holder Chief Operating Officer Authority description Appoint representatives to the boards of partner Halls (Helen Lowry, Everton and Vic House) and sign related contracts and agreements Conditions Limits
  • Category Governance Subcategory Subsidiaries, controlled and other entities Authority holder Council Authority description Approve any new subsidiary or controlled entity of the University or the disestablishment of any existing entity Conditions Limits
  • Category Governance Subcategory Subsidiaries, controlled and other entities Authority holder Vice-Chancellor Authority description Approve any new subsidiary or controlled entity of Victoria Link Limited or the disestablishment of any such existing subsidiary or entity Conditions Limits in conjunction with the Chair of the Finance Committee
  • Category Academic Subcategory Academic governance Authority holder Council Authority description Establish an Academic Board and consider any advice from the Academic Board Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Council Authority description Determine the composition of the Academic Board Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Academic Board Authority description Co-opt members to Academic Board to ensure balance Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Academic Board Authority description Approve regulations, policies and handbooks relating to academic quality assurance Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Council Authority description Grant (and revoke) qualifications and awards Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Academic Board Authority description Advise Council and Vice-Chancellor on matters relating to course of study or training, awards and other academic matters Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Dean Authority description Act (on a permanent basis) in place of the Vice-Chancellor in all matters relating to a Faculty Board, including receipt of advice from the Faculty Board Conditions Limits
  • Category Academic Subcategory Academic governance Authority holder Council Authority description Decide on grievance about an action of the Academic Board Conditions in accordance with section 4.3(c) of the Academic Board statute Limits
  • Category Academic Subcategory Curriculum approval Authority holder Provost Authority description Approve preliminary proposal for new qualification or subject Conditions internal approval process applies Limits
  • Category Academic Subcategory Curriculum approval Authority holder Academic Board Authority description Approve academic quality aspects of qualifications, subjects, courses, majors, specialisations, minors and special topic slots Conditions internal approval process applies; CUAP approval may also be required Limits non-academic quality aspects must be approved by the Vice-Chancellor
  • Category Academic Subcategory Curriculum approval Authority holder Vice-Chancellor Authority description Approve qualifications, subjects, courses, majors, specialisations, minors and special topic slots Conditions Limits academic quality aspects must be approved by the Academic Board
  • Category Academic Subcategory Curriculum approval Authority holder Academic Board Authority description Approve academic quality aspects of changes to qualification structure Conditions internal approval process applies Limits non-academic quality aspects must be approved by the Vice-Chancellor
  • Category Academic Subcategory Curriculum approval Authority holder Vice-Chancellor Authority description Approve changes to qualification structure Conditions Limits academic quality aspects must be approved by the Academic Board
  • Category Academic Subcategory Curriculum approval Authority holder Vice-Provost (Academic) Authority description Approve change to course prerequisites, corequisites, restrictions or significant change to a course (including points value) Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve significant change to teaching format of a course, e.g. going fully online Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve introduction or removal of examination in a course Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve change to course learning objectives Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve minor course title change Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Programme Director Authority description Approve minor change to teaching format Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve change of course materials, e.g. textbook Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve new Special Topic in existing slot Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Dean Authority description Cancel course offering (with students enrolled) until last Friday before course start date Conditions On advice of relevant staff Limits
  • Category Academic Subcategory Curriculum approval Authority holder Vice-Provost (Academic) Authority description Cancel course offering (with students enrolled) after last Friday before course begins Conditions On advice of relevant staff Limits
  • Category Academic Subcategory Curriculum approval Authority holder Academic Board Authority description Delete qualification or subject Conditions internal approval process applies; CUAP to be notified Limits
  • Category Academic Subcategory Curriculum approval Authority holder Chief Operating Officer Authority description Approve strategic and financial aspects of significant academic proposals Conditions internal approval process applies Limits
  • Category Academic Subcategory Curriculum approval Authority holder Provost Authority description Approve strategic and financial aspects of significant academic proposals Conditions internal approval process applies Limits
  • Category Academic Subcategory Curriculum approval Authority holder Vice-Provost (Academic) Authority description Approve new code for major, subject, specialisation or course Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Director, Centre for Lifelong Learning Authority description Approve new proposals for non-credit-bearing courses Conditions Limits for CLL courses
  • Category Academic Subcategory Curriculum approval Authority holder Manager, Student Learning Support Services Authority description Approve new proposals for non-credit-bearing courses Conditions Limits for SLSS courses
  • Category Academic Subcategory Curriculum approval Authority holder Associate Dean Authority description Approve compulsory attendance in lectures as a mandatory course requirement Conditions Limits
  • Category Academic Subcategory Curriculum approval Authority holder Academic Committee Authority description Approve ability to award Recognition of Prior Learning (RPL) credit for a course Conditions Both Academic Committee and the relevant Faculty Board must approve a RPL proposal Limits in conjunction with the relevant Faculty Board
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Provost Authority description Determine academic year dates Conditions Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Manager, Course Administration and Timetabling Authority description Approve non-standard class time Conditions Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Manager, Course Administration and Timetabling Authority description Decide to overrule the (standard) prioritisation of teaching in allocating lecture space Conditions In consultation with VicVenues Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Head of School Authority description Decide to offer a course in a particular year/trimester (or not) Conditions Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Head of School Authority description Determine attributes of a course, e.g. number of streams, number and type of classes per week, equipment, facilities, teaching staff and do-not-clash requirements Conditions Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Provost Authority description Approve timetabling constraints and programme and course enrolment limits Conditions On recommendation of Head of School and in consultation with Pro Vice-Chancellor Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Pro Vice-Chancellor Authority description Approve a change to published class times or addition of another stream Conditions On recommendation of Head of School Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Vice-Provost (Academic) Authority description Decide outcome of appeal by a Head of School dissatisfied with published timetable Conditions Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Manager, Course Administration and Timetabling Authority description Schedule non-examination assessment event during examination period Conditions On recommendation of Head of School and Manager, Student and Academic Services Limits
  • Category Academic Subcategory Scheduling and enrolment limits Authority holder Council Authority description Establish targeted admissions schemes for students from equity groups Conditions Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Associate Dean Authority description Monitor assessment practice in a Faculty Conditions Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Director, Centre for Academic Development Authority description Determine appropriate procedures for collection and reporting of student feedback Conditions In consultation with Vice-Provost (Academic) Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Vice-Provost (Academic) Authority description Approve academic programme review panel membership Conditions On recommendation of Head of School and Dean Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Dean Authority description Approve completion of academic programme review implementation plan Conditions Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Pro Vice-Chancellor Authority description Approve completion of academic programme review implementation plan Conditions Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Head of School Authority description Appoint assessors for Honours and Master's programmes Conditions Limits
  • Category Academic Subcategory Curriculum monitoring and review Authority holder Head of School Authority description Decide outcome of appeal for a student who was refused permission to make a recording Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Council Authority description Determine minimum entry requirements Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Director, Student Management and Administration Authority description Grant admission to a student under 16 Conditions In consultation with Associate Dean Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Director, Student Management and Administration Authority description Enrol student in Special Admission category Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Waive age requirement for Special Admission category student Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Approve Personal Interest Admission Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Assistant Vice-Chancellor (International) Authority description Determine interpretation/application of admission eligibility criteria for individual International Students Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Determine an equivalent minimum standard of English language for admission to the University for an applicant not meeting the designated IELTS, TOEFL or Pearson standard Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Chancellor Authority description Limit number of students enrolled in a programme Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Assistant Vice-Chancellor (International) Authority description Determine the process to be followed for admission and enrolment of students Conditions Limits for international students
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Director, Student Academic Services Authority description Determine the process to be followed for admission and enrolment of students Conditions Limits for domestic students
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Terminate enrolment on grounds of fraudulent admission documentation Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Accept late enrolment application Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Director, Student Management and Administration Authority description Accept late enrolment application Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Deny entry to teaching qualification Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Dean Authority description Disenrol a student from a teaching qualification Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Dean Authority description Deny entry to or disenrol a student who fails to meet internship or placement standards Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Refuse to enrol a student or cancel enrolment of a student Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Approve transfer credit from another institution Conditions Head of School must be consulted regarding credit transfer from exchange programmes Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Decide on the award of Recognition of Prior Informal Learning credit for an individual student Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Accept a candidate into a qualification, based on capability to proceed with proposed course of study Conditions Authority holder is specified in individual qualification statute Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Head of School Authority description Accept a candidate into a qualification, based on capability to proceed with proposed course of study Conditions Authority holder is specified in individual qualification statute Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Programme Director Authority description Accept a candidate into a qualification, based on capability to proceed with proposed course of study Conditions Authority holder is specified in individual qualification statute Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Waive entry requirements to a qualification Conditions Authority holder is specified in individual qualification statute (most often Associate Dean) Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Head of School Authority description Waive entry requirements to a qualification Conditions Authority holder is specified in individual qualification statute (most often Associate Dean) Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Allow enrolment by non-engaged student Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Restrict a student's enrolment based on concerning or unsatisfactory academic progress Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Suspend a student due to unsatisfactory academic progress Conditions On recommendation of Associate Dean Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Impose enrolment conditions on a student returning after suspension Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Allow student who has failed a course twice to enrol a third time Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Dean Authority description Exclude a student with impairment from a discipline Conditions If the discipline is fundamentally incompatible with a particular impairment. NB also subject to Human Rights Act 1993 Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Provost Authority description Decide outcome of appeal by student against exclusion or suspension Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Decide outcome of appeal by a student refused Discretionary Entrance or Special Admission Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Provost Authority description Decide outcome of appeal in case of fraudulent admission documentation Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Dean Authority description Decide outcome of appeal in case of denial of entry to teaching qualification Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Disciplinary Appeals Committee Authority description Decide outcome of appeal in case of disenrolment from teaching qualification Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Disciplinary Appeals Committee Authority description Decide outcome of appeal in case of denial of entry or disenrolment from internship or placement Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Provost Authority description Decide outcome of appeal in case of refusal or cancellation of enrolment Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Decide outcome of appeal by a student dissatisfied with Associate Dean's decision on credit transfer Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Vice-Provost (Academic) Authority description Decide outcome of appeal by a student refused late withdrawal by Associate Dean Conditions Limits
  • Category Academic Subcategory Admission, enrolment and credit transfer Authority holder Associate Dean Authority description Decide outcome of appeal against refusal of waiver request or restriction override request Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Head of School Authority description Approve student's proposed course of study Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Award Compensation Pass (where permitted) Conditions in consultation with Head of School Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve posthumous award of doctoral or master's degree to postgraduate student Conditions on recommendation of Associate Dean and Supervisors Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Vice-Provost (Academic) Authority description Approve posthumous award of qualification to undergraduate student Conditions on recommendation of Associate Dean and Head of School Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve course of study for conjoint degree Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve a course of study that does not comply with a qualification statute Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve an exemption from a course Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve enrolment in more than 80 points of courses in Trimesters One or Two and/or more than 40 points in Trimester Three Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve addition of a course after course start date Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Allow withdrawal from a course beyond three quarters of the way through the course Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Head of School Authority description Waive a prerequisite or corequisite course Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Head of School Authority description Allow enrolment in a course with an applicable restriction Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Allow a student to enrol in a course already passed or exempted with credit Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Deny permission to a student to enrol in a lower level version of a course already taken Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Allow a student to credit points above 100 level from a completed Victoria degree to another Victoria degree Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Allow a student to credit courses towards a qualification that do not appear in the qualification schedule Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Head of School Authority description Allow a student to enrol in a postgraduate Honours or Master's course Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Allow a student to credit more than 50% research courses to a postgraduate Honours degree or Part 1 of a 240-point Master's degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Allow a course credited to another Victoria qualification to be credited to a postgraduate Honours or Master's degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Allow a substitute course to a postgraduate Honours or Master's degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Extend the timeframe for a student to complete a postgraduate Honours or Master's degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Head of School Authority description Approve substitution of courses in a postgraduate Honours or Master's degree (up to 50%) Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Grant a suspension of enrolment in a Master's thesis degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Extend maximum enrolment period in a Master's thesis degree Conditions Limits or Dean
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Extend maximum enrolment period relating to requirements for the award of Honours, Distinction or Merit Conditions In consultation with Head of School Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Approve course of study for a student transitioning from earlier regulations (up to five years) Conditions Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean Authority description Allow entry to second and/or subsequent part of a qualification Conditions Authority holder is specified in individual qualification statute Limits
  • Category Academic Subcategory Students' personal courses of study Authority holder Associate Dean (PGR) Authority description Extend enrolment period in a postgraduate qualification Conditions Authority holder is specified in individual qualification statute (most often Associate Dean) Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Review and evaluate assessment practice and policy and approve deviation from standard practice Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Approve exceptions to some constraints on particular types of assessment Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Oversee construction and alignment of assessment across each programme Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Make final decision on any question concerning marking in a course Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Oversee assessment in a course, including design, quality, marking and moderation Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Appoint staff other than lecturers (and above) as examiners Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Select assessors for law examinations Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Appoint an independent authority to settle a disagreement between an examiner and an assessor (Council of Legal Education courses) Conditions In collaboration with examiner and assessor Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Approve non-standard proportion of group work, group assessment, peer assessment or marks for participation Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Schedule an in-class test that is worth more than 25% of the course grade during the examination period Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Vary the rules about timing and proportion of tests as percentage of final grade when a course is taught in a non-standard trimester Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Approve scheduling of assessment item with compulsory attendance during a weekend or other non-standard period Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Allow assessment item to be scheduled during study period Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Allow scheduling of assessment item with compulsory attendance during study period Conditions In consultation with Associate Dean Limits
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Allow significant changes to assessment scheme more than two weeks after a course has started Conditions In consultation with students and VUWSA Education Organiser Limits
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Approve minor changes to assessment scheme more than two weeks after a course has started Conditions In consultation with Class Representative Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Moderate course grades Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Approve overall grade distribution and report on moderation Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Make final decision on any question concerning grades Conditions Except for the Faculty of Law Limits
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Certify an examination paper Conditions Limits and an academic colleague
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Grant student an extension Conditions In accordance with the Assessment Handbook, the Student Workload policy and the Meeting the Needs of Students with Impairments policy Limits for extensions beyond the end of a trimester
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Grant student an extension Conditions In accordance with the Assessment Handbook, the Student Workload policy and the Meeting the Needs of Students with Impairments policy Limits for extensions up to the end of a trimester
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Allow a student to carry over marks for some items of assessment to a repeated course Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Lower a grade already notified Conditions on recommendation from Associate Dean Limits
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Approve an alternative assessment item for student with exceptional personal circumstances Conditions in consultation with Head of School Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Waive or re-weight up to 30% of course assessment for individual student Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Allow a student to re-submit an item of assessment Conditions on recommendation of Course Coordinator Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Award Special Pass Conditions on recommendation of Head of School Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Award Aegrotat Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Reconsider a student's grade Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Committee of Examiners Authority description Determine class of honours Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Wellington Faculty of Engineering Examination Committee Authority description Determine class of honours Conditions Limits for BE(Hons)
  • Category Academic Subcategory Assessment Authority holder Faculty of Law Research and Postgraduate Committee Authority description Determine class of honours Conditions Limits for LLB(Hons)
  • Category Academic Subcategory Assessment Authority holder Associate Dean Authority description Award Distinction or Merit (in relevant qualifications: Commerce, Education, Science) Conditions Limits for FHSS, FAD
  • Category Academic Subcategory Assessment Authority holder Faculty of Law Research and Postgraduate Committee Authority description Award Distinction or Merit (in relevant qualifications: Commerce, Education, Science) Conditions Limits for Law
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Award Distinction or Merit (in relevant qualifications: Commerce, Education, Science) Conditions Limits for Commerce, Education, and Science
  • Category Academic Subcategory Assessment Authority holder Faculty Student and Academic Services Manager Authority description Allow a student to sit an examination at an alternative location Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Faculty Student and Academic Services Manager Authority description Determine suitability of proposed alternative examination arrangements Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Faculty Student and Academic Services Manager Authority description Allow a student to use an English/foreign-language dictionary Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Course Coordinator Authority description Grant an extension for assessment item Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Faculty Student and Academic Services Manager Authority description Approve arrangements to assess or examine work submitted in te reo Maori or to translate it into English Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Head of School Authority description Decide whether an examiner is competent to mark a student's work submitted in te reo Maori Conditions Limits in consultation with DVC (Maori)
  • Category Academic Subcategory Assessment Authority holder Director, Student Academic Services Authority description Authorise special examination arrangements for students with impairment Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Provost Authority description Decide outcome of appeal against refusal to grant Special Pass or Aegrotat Conditions Limits
  • Category Academic Subcategory Assessment Authority holder Vice-Provost (Academic) Authority description Decide outcome of appeal by a student with impairment or staff dissatisfied with teaching or assessment arrangements made for the student Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Council Authority description Determine wording on Qualification Certificate Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Council Authority description Approve amendment of already issued Qualification Certificate Conditions Dean must send request to Vice-Provost (Academic), who, if satisfied, submits request to Council Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Sign academic transcript Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Dean Authority description Vary normal transcript to allow for non-Victoria component Conditions in conjunction with the partner institution Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Include optional elements on academic transcript Conditions including any request for specific elements from the student Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Include on academic transcript grades for courses taken at another institution Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Include on academic transcript titles of dissertations or research reports worth 60 points or more Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Include on academic transcript relevant working comments Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Issue Certificate of Achievement Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Dean Authority description Sign Certificates of Achievement and/or Proficiency Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Vice-Provost (Academic) Authority description Determine wording and format of Certificates of Achievement and/or Proficiency Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Faculty Student and Academic Services Manager Authority description Include optional information on Certificate of Achievement Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Manager, Graduation Services Authority description Approve an entity other than Centre for Lifelong Learning to offer a Certificate of Attendance Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Programme Director Authority description Sign Certificate of Attendance Conditions Limits Programme Manager for CLL
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Manager, Scholarships and PhD Admissions Authority description Issue replacement certificate of scholarship or prize Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Vice-Provost (Academic) Authority description Approve impaired performance comments for an academic transcript Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Dean Authority description Include (or remove) a student on the Dean's List Conditions Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Director, Student Academic Services Authority description Approve the awarding of a qualification in person more than eight months after the scheduled graduation ceremony Conditions The opinion of the Chancellor may be sought in certain circumstances Limits
  • Category Academic Subcategory Graduation, transcripts, certificates and recognition Authority holder Vice-Provost (Academic) Authority description Approve academic dress for individual qualifications Conditions Limits
  • Category Students Subcategory Student Conduct Authority holder Provost Authority description Appoint Convenor of Disciplinary Committee Conditions Limits
  • Category Students Subcategory Student Conduct Authority holder Provost Authority description Appoint Convenor of Disciplinary Appeals Committee Conditions Limits
  • Category Students Subcategory Student Conduct Authority holder Associate Dean Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Course Coordinator Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Associate Director Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Director Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Dean Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Disciplinary Committee Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Faculty of Graduate Research Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of Hall Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of School Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Supervisor Authority description Decide to resolve suspected misconduct through an alternative resolution process Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Associate Dean Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Course Coordinator Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Associate Director Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Director Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Dean Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Disciplinary Committee Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Faculty of Graduate Research Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of Hall Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of School Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Supervisor Authority description Determine whether suspected misconduct is Level 1 (minor), Level 2, or Level 3 (serious) Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Associate Dean Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Course Coordinator Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Associate Director Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Director Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Dean Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Disciplinary Committee Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Faculty of Graduate Research Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of Hall Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of School Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Supervisor Authority description Take interim action in relation to a student suspected of misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Associate Dean Authority description Investigate and determine Level 1 (minor) and Level 2 Academic Misconduct Conditions In accordance with the Student Conduct Statute Limits Where the Level 1 (minor) Academic Misconduct concerns a thesis submitted for examination
  • Category Students Subcategory Student Conduct Authority holder Course Coordinator Authority description Investigate and determine Level 1 (minor) and Level 2 Academic Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Investigate and determine Level 1 (minor) and Level 2 Academic Misconduct Conditions In accordance with the Student Conduct Statute Limits Where the Level 1 (minor) Academic Misconduct concerns a thesis submitted for examination
  • Category Students Subcategory Student Conduct Authority holder Head of School Authority description Investigate and determine Level 1 (minor) and Level 2 Academic Misconduct Conditions In accordance with the Student Conduct Statute Limits Where the Level 1 (minor) Academic Misconduct occurs in an exam
  • Category Students Subcategory Student Conduct Authority holder Supervisor Authority description Investigate and determine Level 1 (minor) and Level 2 Academic Misconduct Conditions In accordance with the Student Conduct Statute Limits Where the Level 1 (minor) Academic Misconduct concerns the in-progress work of a thesis student
  • Category Students Subcategory Student Conduct Authority holder CSU Associate Director Authority description Investigate and determine Level 1 (minor) and Level 2 General Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder CSU Director Authority description Investigate and determine Level 1 (minor) and Level 2 General Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of Hall Authority description Investigate and determine Level 1 (minor) and Level 2 General Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Head of School Authority description Investigate and determine Level 1 (minor) and Level 2 General Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Disciplinary Committee Authority description Investigate and determine Level 3 (Serious) Misconduct Conditions In accordance with the Student Conduct Statute Limits
  • Category Students Subcategory Student Conduct Authority holder Disciplinary Appeals Committee Authority description Consider and decide on an appeal to the Disciplinary Appeals Committee Conditions In accordance with the Student Conduct Statute Limits No appeal from an alternative resolution process or from the level 1 (minor) misconduct procedure
  • Category Students Subcategory Student Conduct Authority holder Provost Authority description Appoint Convenor of Academic Grievance Committee Conditions Limits
  • Category Students Subcategory Student Conduct Authority holder Grievance Appeal Committee Authority description Extend academic grievance appeal period Conditions Limits Convenor
  • Category Students Subcategory Student Fees and levies Authority holder Vice-Chancellor Authority description Establish or modify student administration fees Conditions Limits for related administration fees (such as official academic record documents)
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Approve requests by students to pay their fees by instalments, including the number of instalments, amounts and payment dates Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Allocate student fee debts to a debt recovery agency and recover any additional costs associated with the debt recovery Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Vice-Provost (Academic) Authority description Cancel a student's enrolment in the event of outstanding fees without affecting the student's liability for payment of the outstanding fees Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Vice-Provost (Academic) Authority description Refuse to re-activate enrolment or to decline an application for enrolment in a subsequent academic year for a student who has been in default of fees even if the outstanding amount has since been paid Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Decide to accept a late application for fee reconsideration Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Associate Director, Student Management and Administration Authority description Decide the outcome of a fee reconsideration application Conditions In consultation with the relevant Manager, Student and Academic Services and other staff as appropriate Limits
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Decide the outcome of a fee reconsideration decision appeal Conditions In consultation with the relevant dean Limits
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Approve exceptions to the standard refund provisions for international students who withdraw from their programme Conditions Limits
  • Category Students Subcategory Student Fees and levies Authority holder Director, Student Academic Services Authority description Approve continued access to student support services by a student who has withdrawn from study Conditions In exceptional circumstances where continuity of care is required Limits
  • Category Research Subcategory Higher Doctorates Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve admission to a Higher Doctorate on the basis that the candidate has a long-standing connection with the University Conditions This is the only discretionary criteria for admission Limits
  • Category Research Subcategory Higher Doctorates Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Appoint an ad hoc committee to consider an application for a Higher Doctorate Conditions The ad hoc committee must have a minimum of 3 people, including the relevant Head of School Limits
  • Category Research Subcategory Higher Doctorates Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an application for a Higher Doctorate to proceed to examination Conditions Limits
  • Category Research Subcategory Higher Doctorates Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the examiners for a Higher Doctorate Conditions Limits
  • Category Research Subcategory Higher Doctorates Authority holder Vice-Provost (Research) Authority description Approve the award of the degree for a Higher Doctorate Conditions On recommendation of Dean FGR Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Determine the suitability of candidates to be admitted to the PhD degree on the basis of adequate training and ability Conditions One of three possible criteria for admission to the PhD degree Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Decide on the basis of available resources (e.g. supervision capability and/or capacity) if, having met the admission criteria, a candidate can be offered a place on a PhD programme Conditions This is in addition to meeting one of the entry criteria specified for admission to the PhD degree Limits in conjunction with Head of School
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the submission and assessment of a doctoral thesis in te reo Maori Conditions Prior approval is required. The thesis must be written in, not translated into, te reo Maori Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the submission of a doctoral thesis in a language other than te reo Maori or English Conditions Permission must be sought asap and determined prior to the move to full registration; the language must be an essential element of the research and suitable examiners are available to examine in that language Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve submission of a thesis for PhD examination that exceeds the 100,000 word limit Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Grant permission to withhold public access to a PhD thesis Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Approve a suspension of PhD registration, in monthly increments, up to a maximum of 12 months in total Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve a suspension of PhD registration which takes the total period of suspension over 12 months Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve all applications made retrospectively for a suspension of registration Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an extension to the maximum period of registration (due date) prior to submission of a thesis for examination Conditions Extensions shall not usually exceed 12 months. Calculations to the due date exclude periods of suspension of registration. On the advice of the Associate Dean (PGR) Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Approve a change of status between full-time and half-time enrolment and vice versa Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Terminate a candidate’s PhD enrolment due to not meeting the requirements for full registration Conditions On recommendation of SRC via Associate Dean (PGR) Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Terminate a candidate's PhD enrolment due to a lack of sustained satisfactory progress Conditions On School recommendation Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Decide the outcome of an appeal against termination of PhD enrolment Conditions as a result of allowing registration to lapse; failing to attend an oral defence; failing to complete required corrections and amendments to the thesis; or failing to deposit the PhD thesis in the University Library Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Allow a PhD candidate to work away from the University for research purposes Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder School Research Committee Authority description Allow a PhD candidate to work away from the University for research purposes Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve a PhD candidate completing coursework beyond the period of provisional registration Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the composition of a doctoral candidate’s supervisory team Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Head of School Authority description Appoint an alternative administrative supervisor where the Head of School is a member of the supervisory team Conditions The role of admin supervisor is normally assumed by Head of School Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the appointment of an external supervisor as an Honorary Research Associate Conditions On recommendation of Head of School and Associate Dean (PGR) Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Approve changes to the composition of a PhD candidate's supervisory team Conditions On recommendation of the SRC Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Determine the outcome of an appeal by a candidate to vary the minimum period of registration immediately prior to submission of a doctoral thesis for examination Conditions Exceptional circumstances must apply Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the examiners for a doctoral thesis Conditions PG School Committee nominates doctoral examiners. Consultation with Dean FGR required if most suitable examiner is excluded by conditions in Doctoral Policy 4.11 (c ) Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the appointment of a former supervisor to act as an examiner for a doctoral thesis Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Determine whether or not a doctoral candidate may proceed to an oral defence Conditions Doctoral theses assessed as substandard will not normally receive the Dean's endorsement, but those candidates retain the right to have an oral Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the appointment of a referee for a doctoral examination Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Appoint an independent chair for each oral examination Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve arrangements for a doctoral oral to be conducted via video link or teleconference Conditions Must be approved in advance Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the outcome of the doctoral examination process Conditions On recommendation of the oral examination committee via the chair Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Determine the outcome of an appeal by a doctoral candidate to submit a thesis for second examination within the required minimum registration period Conditions Exceptional circumstances must apply Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Internal examiner Authority description Approve corrections and amendments made to a doctoral thesis post examination Conditions Note: This is a proposed change as the policy does not reflect current practice Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve exceptions to the internal examiner approving corrections and amendments to a doctoral thesis post examination Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an extension of time for a candidate to complete required corrections and amendments to a doctoral thesis Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the award of the doctoral degree Conditions Subject to confirmation that the oral has taken place satisfactorily, written confirmation that all conditions set through the exam process have been satisfied and written confirmation that the thesis has been deposited in the University Library Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Modify doctoral policy or procedures Conditions Where an injustice could occur for a candidate and In consultation with appropriate parties Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Declare a doctoral examination null and void Conditions Where the examination process is compromised Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Modify the procedures for an oral defence, including the right to waive an oral defence Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Associate Dean (PGR) Authority description Accept a candidate for a Doctor of Musical Arts Conditions In addition to meeting other entry requirements Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Director, NZSM Authority description Accept a candidate for a Doctor of Musical Arts Conditions In addition to meeting other entry requirements Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Director, NZSM Authority description Approve the repertoire to be performed and scope of the portfolio for the creative work in a DMA Conditions Must be approved in advance Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Director, NZSM Authority description Approve the panel for public presentation of a DMA research proposal Conditions Limits
  • Category Research Subcategory Doctorates (including named Doctorates) Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an extension to the maximum period of enrolment for a DMA Conditions In special cases Limits
  • Category Research Subcategory Master's by Thesis Authority holder Head of School Authority description Approve the enrolment in a Master’s thesis degree; including enrolment in a Research Portfolio where a school already has approval to offer a Research Portfolio Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Determine the outcome of an appeal against 'withdrawal' where a Master's thesis student has allowed their registration to lapse Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve a variation of Master's thesis registration Conditions Student must provide evidence plus a statement from the supervisor. Grounds for variation are specified Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve suspension of Master's thesis registration in monthly increments to a total of three months Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve Master's thesis suspensions beyond a total of three months or for reasons other than those detailed in the policy 4.2.2 (a) Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve retrospective suspensions for Master's thesis students Conditions Applications must be made within 2 months of the event which gave rise to the application Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve an extension of time to the due date for submission of a Master's thesis Conditions Up to 3 months may be granted on grounds specified in 4.2.2 (a) of the Policy; application must be accompanied by a detailed plan for submission Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve a change of status from full-time to part-time and vice versa Conditions Supporting documentation may be required Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Terminate a candidate's enrolment in a Master’s by Thesis degree for failure to have a research proposal approved within three months of registration, failure to make satisfactory progress or satisfy mandatory requirements within a research portfolio, or failure to submit within the specified timeframe. Conditions On recommendation of the School Research Committee Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Determine the outcome of an appeal against termination of Master's thesis enrolment on the basis that a student has not submitted for examination within a specified time frame Conditions Extraordinary circumstances must apply Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the outline for a Master's Research Portfolio Conditions Endorsed by Head of School and Associate Dean PGR Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve minor changes to the outline for a Master's Research Portfolio where this has already been distributed to enrolled candidates Conditions Changes require consultation with candidates Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve minor changes to the outline for a Master's Research Portfolio where this has already been distributed to enrolled candidates Conditions Changes require consultation with candidates Limits for significant changes
  • Category Research Subcategory Master's by Thesis Authority holder Faculty of Graduate Research Board Authority description Approve a variation to the expected minimum length of the research proposal Conditions Where this is expected to occur routinely Limits
  • Category Research Subcategory Master's by Thesis Authority holder Head of School Authority description Determine the outcome of the research proposal Conditions On recommendation of the School Research Committee Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve variations to expected attendance at the University for Master's thesis candidates and where elements of the research project are to be undertaken off-campus Conditions At time of enrolment or when circumstances change Limits
  • Category Research Subcategory Master's by Thesis Authority holder Head of School Authority description Approve all academic progress reports for Master's thesis candidates Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Head of School Authority description Appoint supervisors for Master's thesis candidates Conditions At least one academic supervisor must be a Victoria staff member Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve as Master's thesis supervisors staff members who hold appointments such as a research fellow or a research associate Conditions Appointment is to supervise a specific thesis Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the appointment of external supervisors for Master's thesis candidates as Honorary Research Associates Conditions On recommendation of Head of School and Associate Dean (PGR) Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve alternative arrangements to the usual 3 month and 8 month progress reporting regime for Master's thesis candidates undertaking a Research Portfolio Conditions Arrangements must be detailed in the portfolio outline, provide an equivalent level of monitoring, evaluation and documentation of a Master's thesis candidate's progress and include a requirement for the candidate to provide comment and raise any concerns Limits On recommendation of Head of School
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve a longer word limit for a Master's thesis Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve submission of a Master's thesis in te reo Maori Conditions Prior approval is required. Theses to be examined in te reo Maori must be written in, not translated into, te reo Maori Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve submission of a Master's thesis in a language other than English or Maori Conditions Permission must be sought asap and determined within one month of initial registration; the language must be an essential element of the research and suitable examiners are available to examine in that language Limits
  • Category Research Subcategory Master's by Thesis Authority holder Head of School Authority description Specify the format of a research portfolio Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve up to 75% of the work for a Master's research portfolio being undertaken in a group context Conditions In exceptional circumstances, where justified by the nature of the discipline Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve withholding access to a Master's thesis or a research portfolio Conditions For cogent and compelling reasons Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve the appointment of Master's thesis examiners who may have an existing relationship with the candidate Conditions Where this person is the most qualified prospective examiner Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve examiners for Master's thesis Conditions After appropriate consultation Limits On recommendation of Head of School
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve grades for Master's thesis examinations Conditions Examiners submit reports to Associate Dean (PGR) and recommend a grade; Associate Dean forwards reports to School Research Committee for a recommendation on the outcome Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Determine the final grade of a Master's thesis where grades have been disputed Conditions On recommendation of School Research Committee Limits
  • Category Research Subcategory Master's by Thesis Authority holder School Research Committee Authority description Determine whether editorial changes to a Master's thesis or a research portfolio recommended by examiners are a condition for awarding the degree Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Determine the outcome of an appeal against a final grade for a Master's thesis or a research portfolio Conditions Request SRC to reconsider reports and recommendations in light of issues raised by candidate. SRC must request a written report from the supervisor Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Determine the outcome of a further appeal against the grade or award for a Master's thesis or a research portfolio Conditions Only matters of procedure can be considered Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Delegate responsibility for management of individual items of assessment in a research portfolio Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Determine the final grade for a research portfolio Conditions On recommendation of School Research Committee Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve a variation to the requirement to register within three months of being notified of a decision to revise and resubmit a Master's thesis for a second examination Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Approve exceptions to the requirements for a conversion from a Master’s thesis to a PhD Conditions Limits
  • Category Research Subcategory Master's by Thesis Authority holder Associate Dean (PGR) Authority description Grant final approval of a conversion from a Master's thesis to a PhD Conditions In consultation with the Head of School Limits
  • Category Research Subcategory Master's by Thesis Authority holder School Research Committee Authority description Grant final approval of a conversion from a Master's thesis to a PhD Conditions In consultation with the Head of School Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve conversion from a Master's research portfolio to a PhD Conditions Not normally possible Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve variations to Master's Thesis Policy or procedures Conditions Where an injustice could occur for a candidate. Must be done in consultation with appropriate parties Limits
  • Category Research Subcategory Master's by Thesis Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Declare a Master's thesis examination null and void Conditions Where the examination process is compromised Limits
  • Category Research Subcategory Human Ethics Authority holder Human Ethics Committee Authority description Appoint and remove members of the Human Ethics Committee Conditions Limits Convenor
  • Category Research Subcategory Human Ethics Authority holder Human Ethics Committee Authority description Approve, reject, revoke or suspend applications Conditions Consult with committee Limits Convenor
  • Category Research Subcategory Animal Ethics Authority holder Vice-Chancellor Authority description Appoint and remove members of the Animal Ethics Committee Conditions Subject to composition defined in VUW AEC Code 2012 Limits
  • Category Research Subcategory Animal Ethics Authority holder Vice-Provost (Research) Authority description Appoint and remove members of the Animal Ethics Committee Conditions Subject to composition defined in VUW AEC Code 2012 Limits
  • Category Research Subcategory Animal Ethics Authority holder Animal Ethics Committee Authority description Approve, reject, revoke or suspend applications Conditions Consult with committee Limits Convenor or Executive
  • Category Research Subcategory Research processes Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an application to withhold access to a research degree thesis Conditions Maximum withholding period is two years from the date of deposit in the University Library. On application, the period of withholding may be extended for a further two years. Limits
  • Category Research Subcategory Research processes Authority holder Dean, Faculty of Graduate Research (FGR) Authority description Approve an application to exceed the maximum word limit for a doctoral thesis or a Master's thesis Conditions Different word limits apply to different theses Limits
  • Category Research Subcategory Research processes Authority holder Vice-Provost (Research) Authority description Resolve disputes over authorship Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Senior Leadership Team (SLT) member Authority description Approve recruitment for a position Conditions SLT Appointments Committee approves recruitment to a role of 6 months or more, otherwise oversight manager to authorise. Limits
  • Category Human Resources Subcategory Recruitment Authority holder Level 4 Authority description Decide to not notify a vacancy because it is not 'practicable'. Conditions Exclusion under s77H of the State Sector Act.Must consult your HR contact. Limits
  • Category Human Resources Subcategory Recruitment Authority holder Director, Human Resources Authority description Require an applicant for appointment to undergo a medical examination. Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Senior Leadership Team (SLT) member Authority description Require an applicant for appointment to undergo a medical examination. Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Level 4 Authority description Second a staff member within the University Conditions All secondments - in consultation with your manager and HR contact. If secondment is for 6 months or more, the position may require approval of SLT Appointments Committee. Limits
  • Category Human Resources Subcategory Recruitment Authority holder Level 3 Authority description Second a staff member into and out of the University Conditions All secondments - in consultation with your manager and HR contact. If secondment is for 6 months or more, the position may require approval of SLT Appointments Committee. Limits For secondments up to 12 months duration
  • Category Human Resources Subcategory Recruitment Authority holder Senior Leadership Team (SLT) member Authority description Second a staff member into and out of the University Conditions All secondments - in consultation with your manager and HR contact. If secondment is for 6 months or more, the position may require approval of SLT Appointments Committee. Limits For extensions of secondments and/or for secondments of more than 12 months duration
  • Category Human Resources Subcategory Recruitment Authority holder Pro Vice-Chancellor Authority description Approve adjunct title Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Director of Centre or Institute Authority description Approve visiting scholar title Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Head of School Authority description Approve visiting scholar title Conditions Limits
  • Category Human Resources Subcategory Recruitment Authority holder Pro Vice-Chancellor Authority description Approve use of any term other than in policy Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Director, Human Resources Authority description Appoint a family member of a manager in that manager's area of responsibility Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Appoint a family member of a manager in that manager's area of responsibility Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Approve appointment of applicant where special provisions need to be made (e.g., special equipment due to a disability, has a previous conviction etc) Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Refuse an appointment because unable to reasonably accommodate a disability Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 3 Authority description Approve re-entry after childcare Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Pro Vice-Chancellor Authority description Appoint adjuncts Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Director of Centre or Institute Authority description Appoint visiting scholars Conditions Limits for stand-alone Centres and Institutes
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Head of School Authority description Appoint visiting scholars Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 3 Authority description Approve appointment expenses where a staff member is appointed from another NZ University Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Director, Human Resources Authority description Approve credit of previous relevant service Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 3 Authority description Approve credit of previous relevant service Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Appoint staff member on a permanent basis or for a period of 6 months or more Conditions Professor: in consultation with the Vice-Chancellor, a Pro Vice-Chancellor must authorise the appointment of Professors. Head of School or Deputy Dean: in consultation with the Vice-Chancellor.Must have approval to recruit from the SLT Appointments Committee Limits for Professional staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Appoint staff member on a permanent basis or for a period of 6 months or more Conditions Professor: in consultation with the Vice-Chancellor, a Pro Vice-Chancellor must authorise the appointment of Professors. Head of School or Deputy Dean: in consultation with the Vice-Chancellor.Must have approval to recruit from the SLT Appointments Committee Limits for Professor, Head of School, Deputy Dean or other academic staff member
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Appoint a staff member on a fixed term of less than 6 months Conditions Limits for Academic staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 5 Authority description Appoint a staff member on a fixed term of less than 6 months Conditions Limits for Professional staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 5 Authority description Hire a casual staff member Conditions Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Appoint an acting staff member Conditions Limits for other academic staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 5 Authority description Appoint an acting staff member Conditions Limits for Professional staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Appoint an acting staff member Conditions Limits for Head of School
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Engage a contractor on a Contract for Services. Conditions Subject to the Contract for Services Policy and except when there is a potential conflict of interest. Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Approve salary for new staff members. Conditions Same as person approving appointment, in consultation with your HR contact. Limits for Professional staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Approve salary for new staff members. Conditions Same as person approving appointment, in consultation with your HR contact. Limits for Professor, Head of School, Deputy Dean or other academic staff member
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Director, Human Resources Authority description Approve variation to standard terms and conditions, e.g., to offer letter templates, IEA documents etc. Conditions Ordinarily, changes must not be made to the standard terms and conditions contained in employment agreements. Must first consult your HR contact before any changes are approved. Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Approve variation to standard terms and conditions, e.g., to offer letter templates, IEA documents etc. Conditions Ordinarily, changes must not be made to the standard terms and conditions contained in employment agreements. Must first consult your HR contact before any changes are approved. Limits
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Level 4 Authority description Nullify an appointment where false information has been given by applicant. Conditions Person responsible for making the appointment, having consulted with their HR contact. Limits for Professional staff
  • Category Human Resources Subcategory Appointment (including employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Nullify an appointment where false information has been given by applicant. Conditions Person responsible for making the appointment, having consulted with their HR contact. Limits for Professor, Head of School, Deputy Dean or other academic staff member
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve timesheets, hours of work and overtime. Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve out of round salary reviews/role re-evaluations for existing staff where salary is to be increased Conditions Appointing manager in consultation with your HR contact and oversight manager Limits for Professional staff
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve out of round salary reviews/role re-evaluations for existing staff where salary is to be increased Conditions Appointing manager in consultation with your HR contact and oversight manager Limits for Professor, Head of School, Deputy Dean or other academic staff member
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve Professional Staff Salary Review/IEA Remuneration Review Conditions Level 3 for some large CSUs Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve salary reviews and promotions for Research Assistants and Research Fellows Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Vice-Chancellor Authority description Approve salary reviews and promotions for Academic Staff Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve annual leave Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve annual leave in anticipation of entitlement Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Decline to grant annual leave Conditions Must consult your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Direct staff member to take annual leave at a certain time. Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve adjustment to annual leave or long service leave when sickness or bereavement occurs Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve accident leave Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve sick leave Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Request a medical certificate Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Direct staff member to take sick leave Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Director, Human Resources Authority description Require any staff member to undergo a medical examination at the expense of the CSU/School, by a registered medical practitioner nominated by the University Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Require any staff member to undergo a medical examination at the expense of the CSU/School, by a registered medical practitioner nominated by the University Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Director, Human Resources Authority description Make a deduction from the salary of a staff member for lost time through sickness or default Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Make a deduction from the salary of a staff member for lost time through sickness or default Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve extended leave on reduced pay or without pay on medical grounds Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve Parental Leave Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve (for a female staff member) up to 10 days of special leave without pay for reasons connected with her pregnancy Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve (for a male staff member) up to 14 continuous days of special leave without pay in relation to his partner’s pregnancy/adoption Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve early return from Parental Leave Conditions In consultation with your HR contact. Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Authorise to extend parental leave for up to 12 months until the staff member’s previous position or a similar position becomes available Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Authorise replacement of a staff member on Parental Leave with a permanent appointment when the position is key Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Direct a staff member to commence parental leave when unable to undertake the job safely Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 3 Authority description Approve leave without pay Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve leave without pay for more than the maximum period available Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve an extension of leave without pay Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve leave to attend union education courses Conditions In consultation with the Manager, Employment Law and Employment Relations Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve study leave and/or associated costs of tuition Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve Research and Study leave/Exchange leave (academic staff) Conditions On the recommendation of the Leave Committee Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve overseas conference leave/special overseas leave (academic staff) Conditions On the recommendation of the Leave Committee Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve short period of leave within NZ/overseas for academic purposes during non-teaching time (academic staff) Conditions On the recommendation of the Leave Committee Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve conference leave and funding (professional staff) Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve Bereavement/Tangihanga Leave, Jury Service, Long Service Leave, Maori Land Court/Waitangi Tribunal Leave, and Special Leave with or without pay Conditions In consultation with your HR contact Limits for more than 5 days
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve Bereavement/Tangihanga Leave, Jury Service, Long Service Leave, Maori Land Court/Waitangi Tribunal Leave, and Special Leave with or without pay Conditions In consultation with your HR contact Limits for 5 days or less
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve payment for Tikanga Maori and/or te reo Maori skills Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve a higher or special duties allowance Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve a morning tea, lunch or afternoon tea allowance Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Sign off on payment of fees for Practising Certificates Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Approve payments of sums in lieu of equipment or special clothing for field work Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Reimburse field trip or expedition costs, including accommodation and incidental costs Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 3 Authority description Approve a recruitment or retention allowance Conditions In consultation with your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve a recruitment or retention allowance Conditions In consultation with your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 4 Authority description Reimbursement of an agreed level of course tuition and examination fees (on the production of result-slips and receipts) on successful completion of a section of the course Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 3 Authority description Award a non-superable payment additional to an approved salary Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 3 Authority description Approve a performance bonus within policy parameters Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve travel and transport expenses Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Pro Vice-Chancellor Authority description Approve faculty/school bench fee policy Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve paid private work in excess of 36 days Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Head of School Authority description Approve use of University's facilities Conditions Must be paid for in full except for use of offices, telephones (other than toll calls) and limited use of computers Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Head of School Authority description Intervene where private work is considered to impede teaching and administrative responsibilities Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve working during Christmas Closedown Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Head of School Authority description Approve working on a Public Holiday Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Line manager Authority description Approve working on a Public Holiday Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Head of School Authority description Approve enrolment in a PhD at VUW - academic staff Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Head of School Authority description Approve study assistance for enrolment in a PhD at another institution - academic staff Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder SLT Appointments Committee Authority description Approve engagement of contractor where value of contract is $50K or more annually Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder General Counsel Authority description Approve changes of substance to the Contract for Services template Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve contract extensions where cumulative total $50K or more Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder SLT Appointments Committee Authority description Approve contract extensions where cumulative total $50K or more Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Senior Leadership Team (SLT) member Authority description Approve advance payment to a Contractor Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Reimburse employees for damage caused to clothing while wearing protective clothing Conditions Limits
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Approve reasonable cost of spectacles for permanent staff Conditions This delegation only applies where a staff member’s employment agreement provides for this entitlement, and does not apply to the loss or breakage of spectacles Limits up to the amounts specified in the relevant employment agreements
  • Category Human Resources Subcategory Remuneration, benefits and leave Authority holder Level 5 Authority description Authorise prescription hardened lenses if required for use at work Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Vice-Chancellor Authority description Issue an instruction that shall be observed by all University staff members Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Level 5 Authority description Issue a formal warning (verbal or written) Conditions The Manager of the person concerned is responsible for all actions in this section, after consultation with HR and their manager at least one level higher Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Level 5 Authority description Issue a final written warning Conditions The Manager of the person concerned is responsible for all actions in this section, after consultation with HR and their manager at least one level higher Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Level 4 Authority description Suspend on pay Conditions The Manager of the person concerned is responsible for all actions in this section, after consultation with HR and their manager at least one level higher Limits for Professional staff
  • Category Human Resources Subcategory Employment Relations Authority holder Senior Leadership Team (SLT) member Authority description Suspend on pay Conditions The Manager of the person concerned is responsible for all actions in this section, after consultation with HR and their manager at least one level higher Limits for Academic staff
  • Category Human Resources Subcategory Employment Relations Authority holder Level 4 Authority description Respond to a Personal Grievance claim Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Employment Relations Authority holder Line manager Authority description Respond to a Personal Grievance claim Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Employment Relations Authority holder Level 3 Authority description Accept a Personal Grievance after the 90 day period Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Employment Relations Authority holder Senior Leadership Team (SLT) member Authority description Accept a Personal Grievance after the 90 day period Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Employment Relations Authority holder Level 3 Authority description Settle a negotiated or mediated grievance or settle a dispute (as defined by the Employment Relations Act) or a dispute with a CA/IEA Conditions Academic staff: in consultation with Vice-Chancellor (if payment of $15,000 or more), Manager, Employment Law and Employment Relations and your HR contact.Professional staff: in consultation with SLT member (if payment of $15,000 or more), oversight manager, Manager, Employment Law and Employment Relations and your HR contact. Limits for Academic staff where no payment is involved or Professional staff where payment of more than $5,000 is involved
  • Category Human Resources Subcategory Employment Relations Authority holder Level 4 Authority description Settle a negotiated or mediated grievance or settle a dispute (as defined by the Employment Relations Act) or a dispute with a CA/IEA Conditions Academic staff: in consultation with Vice-Chancellor (if payment of $15,000 or more), Manager, Employment Law and Employment Relations and your HR contact.Professional staff: in consultation with SLT member (if payment of $15,000 or more), oversight manager, Manager, Employment Law and Employment Relations and your HR contact. Limits for Professional staff where payment of less than $5,000 is involved
  • Category Human Resources Subcategory Employment Relations Authority holder Senior Leadership Team (SLT) member Authority description Settle a negotiated or mediated grievance or settle a dispute (as defined by the Employment Relations Act) or a dispute with a CA/IEA Conditions Academic staff: in consultation with Vice-Chancellor (if payment of $15,000 or more), Manager, Employment Law and Employment Relations and your HR contact.Professional staff: in consultation with SLT member (if payment of $15,000 or more), oversight manager, Manager, Employment Law and Employment Relations and your HR contact. Limits for Academic staff where payment is involved
  • Category Human Resources Subcategory Employment Relations Authority holder Line manager Authority description Authorise action against any staff member who does not comply with the conditions attached to the exercise of delegated authority. Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Chancellor Authority description Determine an investigation into a suspected fraud is warranted Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Vice-Chancellor Authority description Determine an investigation into a suspected fraud is warranted Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Fraud investigation team Authority description Access all University records and premises, and examine, copy and/or remove any documents or information without individuals' consent Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Chancellor Authority description Determine the disclosure of any part of a report of the investigation team into a suspected fraud Conditions Limits
  • Category Human Resources Subcategory Employment Relations Authority holder Vice-Chancellor Authority description Determine the disclosure of any part of a report of the investigation team into a suspected fraud Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Accept a period of notice which is less than the period of notice in the employee’s Employment Agreement Conditions In consultation with your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Leaving Authority holder Level 5 Authority description Accept a period of notice which is less than the period of notice in the employee’s Employment Agreement Conditions In consultation with your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Accept withdrawal of resignation Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Require an academic staff member who has not completed 3 years’ service to refund the travel and establishment costs incurred by the University on their account Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 5 Authority description Approve Retirement Leave where entitlement exists Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 5 Authority description Approve action in event of the death of a staff member, e.g. payment of final pay, annual leave due, cash grant in lieu of Retiring Leave to the surviving partner or dependant Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Terminate the employment of a staff member who is absent from work for a continuous period of three working days without notification Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Leaving Authority holder Senior Leadership Team (SLT) member Authority description Terminate the employment of a staff member who is absent from work for a continuous period of three working days without notification Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Terminate employment with three months’ notice when a period of extended parental leave expires and there is no position available for the staff member Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Leaving Authority holder Senior Leadership Team (SLT) member Authority description Terminate employment with three months’ notice when a period of extended parental leave expires and there is no position available for the staff member Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Approve retirement of a staff member on medical grounds Conditions In consultation with Manager, Employment Law and Employment Relations and your HR contact Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 4 Authority description Notify staff member of potential redundancy Conditions Limits
  • Category Human Resources Subcategory Leaving Authority holder Line manager Authority description Approve a redundancy payment Conditions In consultation with your HR contact Limits
  • Category Human Resources Subcategory Leaving Authority holder Level 3 Authority description Terminate a staff member's employment with or without notice Conditions After consultation with the Director, Human Resources and your HR contact Limits for Professional staff
  • Category Human Resources Subcategory Leaving Authority holder Senior Leadership Team (SLT) member Authority description Terminate a staff member's employment with or without notice Conditions After consultation with the Director, Human Resources and your HR contact Limits for Academic staff
  • Category Human Resources Subcategory Other HR management delegations Authority holder Vice-Chancellor Authority description Ratify a collective employment agreement under the Employment Relations Act 2000 Conditions Limits
  • Category Human Resources Subcategory Other HR management delegations Authority holder Level 4 Authority description Initiate a restructure within area of responsibility and notify staff members affected by the event or decision and their bargaining agents Conditions Must be signed off by the relevant SLT member, following consultation with your HR contact. Limits
  • Category Human Resources Subcategory Other HR management delegations Authority holder Line manager Authority description Re-deploy a staff member, by agreement, at the same, higher or lower salary and to a permanent or fixed term position Conditions Same as for normal appointments Limits
  • Category Human Resources Subcategory Other HR management delegations Authority holder Senior Leadership Team (SLT) member Authority description Transfer Professorial academic staff from membership of one School to another with no change to employment conditions Conditions Limits
  • Category Human Resources Subcategory Other HR management delegations Authority holder Line manager Authority description Approve reasonable costs associated with supporting a staff member in seeking new employment Conditions Limits
  • Category Human Resources Subcategory Other HR management delegations Authority holder Vice-Chancellor Authority description Approve sub-delegation of the power to manage a conflict of interest situation Conditions Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Line manager Authority description Allocate approved operating/business as usual (BAU) budget to subordinates' cost centres or specific projects Conditions in accordance with relevant policy Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Approve business cases Conditions Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Level 3 Authority description Approve business cases Conditions Limits $100,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Senior Leadership Team (SLT) member Authority description Approve business cases Conditions Limits COO - $3,000,000; other SLT $1,000,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Vice-Chancellor Authority description Approve business cases Conditions Limits $5,000,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Chief Financial Officer Authority description Approve fixed and working capital lines for subsidiaries and controlled entities Conditions Limits $1,000,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Chief Operating Officer Authority description Approve fixed and working capital lines for subsidiaries and controlled entities Conditions Limits $2,000,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Approve fixed and working capital lines for subsidiaries and controlled entities Conditions Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Vice-Chancellor Authority description Approve fixed and working capital lines for subsidiaries and controlled entities Conditions Limits $3,000,000
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Determine tuition fees and student services levies Conditions taking into account the recommendations of the Finance Committee Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Assistant Vice-Chancellor (International Engagement) Authority description Approve discounts on tuition fees and student services levies Conditions Limits 25%
  • Category Finance and Procurement Subcategory Financial governance Authority holder Assistant Vice-Chancellor (International) Authority description Approve discounts on tuition fees and student services levies Conditions Limits 25%
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Approve discounts on tuition fees and student services levies Conditions Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Deputy Vice-Chancellor (Engagement) Authority description Approve discounts on tuition fees and student services levies Conditions Limits 25%
  • Category Finance and Procurement Subcategory Financial governance Authority holder Vice-Chancellor Authority description Approve discounts on tuition fees and student services levies Conditions Limits 25%
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Approve limits on treasury financial transactions and financial authorities (as set out in the Treasury Statute) Conditions taking into account the recommendations of the Finance Committee Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Chief Financial Officer Authority description Open bank accounts and manage all Treasury functions Conditions in accordance with the Treasury statute Limits
  • Category Finance and Procurement Subcategory Financial governance Authority holder Council Authority description Authorise grants or loans to the Vice-Chancellor, members of staff, students, or to any association of staff or students, and guarantee loans to the Vice-Chancellor or members of staff for housing purposes Conditions Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Line manager Authority description Approve issue of purchase card Conditions Limits Levels 1-3 only
  • Category Finance and Procurement Subcategory Payments Authority holder Level 3 Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits CFO $500,000; other Level 3 $100,000
  • Category Finance and Procurement Subcategory Payments Authority holder Level 4 Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits $50,000
  • Category Finance and Procurement Subcategory Payments Authority holder Level 5 Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits $10,000
  • Category Finance and Procurement Subcategory Payments Authority holder Level 6 Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits $2,000
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits COO $3,000,000; other SLT $1,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve purchase orders and financial transactions (including purchase card transactions, but excluding sponsorship, gifts and koha) Conditions within budget (and contract authority where appropriate) Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve tax payments Conditions Limits $5,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Operating Officer Authority description Approve tax payments Conditions Limits $5,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Deputy Chief Financial Officer Authority description Approve tax payments Conditions Limits $1,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve tax payments Conditions Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Council Authority description Approve debt and asset write-offs [over $50] Conditions Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Level 3 Authority description Approve debt and asset write-offs [over $50] Conditions Limits CFO $50,000; Director, SAS $20,000 for student debt only
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve debt and asset write-offs [over $50] Conditions Limits COO $200,000; other SLT $100,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve debt and asset write-offs [over $50] Conditions Limits $500,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve payment runs and payroll Conditions Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Director, Human Resources Authority description Approve payment runs and payroll Conditions Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve payment runs and payroll Conditions Limits $15,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Level 3 Authority description Approve expenditure on gifts and koha Conditions authority is required prior to the purchase of the gift or giving of koha Limits $400
  • Category Finance and Procurement Subcategory Payments Authority holder Level 4 Authority description Approve expenditure on gifts and koha Conditions authority is required prior to the purchase of the gift or giving of koha Limits $400
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve expenditure on gifts and koha Conditions authority is required prior to the purchase of the gift or giving of koha Limits DVC (Maori) $2,000; other SLT $400
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve expenditure on gifts and koha Conditions authority is required prior to the purchase of the gift or giving of koha Limits $2,000
  • Category Finance and Procurement Subcategory Payments Authority holder Director, Student and Campus Living Authority description Approve donation or sponsorship (excluding koha) to a third-party Conditions Limits $20,000 only in relation to student activities
  • Category Finance and Procurement Subcategory Payments Authority holder Level 3 Authority description Approve donation or sponsorship (excluding koha) to a third-party Conditions Limits CFO $5,000; other Level 3 $2,000
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve donation or sponsorship (excluding koha) to a third-party Conditions Limits DVC (Engagement) $10,000; other SLT $5,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve donation or sponsorship (excluding koha) to a third-party Conditions Limits $100,000
  • Category Finance and Procurement Subcategory Payments Authority holder Director of Central Service Unit Authority description Approve the acceptance of gifts in excess of $200 Conditions When visiting overseas, hospitality and small gifts can be accepted on behalf of the University without prior approval, or where it arises as part of a staff member’s role, where such hospitality or gift is in accordance with local customs. The relevant Senior Leadership Team member, Head of School, Director of Central Service Unit must be informed upon the staff member’s return to New Zealand. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Head of School Authority description Approve the acceptance of gifts in excess of $200 Conditions When visiting overseas, hospitality and small gifts can be accepted on behalf of the University without prior approval, or where it arises as part of a staff member’s role, where such hospitality or gift is in accordance with local customs. The relevant Senior Leadership Team member, Head of School, Director of Central Service Unit must be informed upon the staff member’s return to New Zealand. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve the acceptance of gifts in excess of $200 Conditions When visiting overseas, hospitality and small gifts can be accepted on behalf of the University without prior approval, or where it arises as part of a staff member’s role, where such hospitality or gift is in accordance with local customs. The relevant Senior Leadership Team member, Head of School, Director of Central Service Unit must be informed upon the staff member’s return to New Zealand. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Director of Central Service Unit Authority description Approve attendance at functions or events such as, sports or cultural events that involve significant work time Conditions Annual leave and travel cost repayment may be required where the approving manager considers these to be significant. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Head of School Authority description Approve attendance at functions or events such as, sports or cultural events that involve significant work time Conditions Annual leave and travel cost repayment may be required where the approving manager considers these to be significant. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve attendance at functions or events such as, sports or cultural events that involve significant work time Conditions Annual leave and travel cost repayment may be required where the approving manager considers these to be significant. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Accept (or refuse or disclaim) gifts for the use or enjoyment of staff or for the benefit of the University Conditions All offers of gifts to the University with a value of $1,000 or above, and any gifts with conditions attached, should be referred in the first instance to the Vice Chancellor (or delegate) and the opportunity for including the donation in the Victoria University of Wellington Foundation should be considered before acceptance. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Deem expenditure on donations, sponsorship and koha as unreasonable Conditions in accordance with the Gift and Koha policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve travel arrangements and expenses, including alterations to previously agreed plans Conditions in accordance with the Travel and Expenses policy. NB specific arrangements apply for members of Council and SLT Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Line manager Authority description Approve travel arrangements and expenses, including alterations to previously agreed plans Conditions in accordance with the Travel and Expenses policy. NB specific arrangements apply for members of Council and SLT Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve or decline requests for departures from the Travel and Expenses Policy Conditions in accordance with the Travel and Expenses policy. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve University funding of frequent flyer programmes, airline club memberships or traveller club membership Conditions in accordance with the Travel and Expenses policy. Limits for other staff members
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve University funding of frequent flyer programmes, airline club memberships or traveller club membership Conditions in accordance with the Travel and Expenses policy. Limits for SLT members
  • Category Finance and Procurement Subcategory Payments Authority holder Line manager Authority description Approve University travel insurance cover for self-funded travel Conditions in accordance with the Travel and Expenses policy. Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chancellor Authority description Approve social functions, entertainment events, ceremonies, meetings, special events or conferences as official functions Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Director of Central Service Unit Authority description Approve social functions, entertainment events, ceremonies, meetings, special events or conferences as official functions Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Head of School Authority description Approve social functions, entertainment events, ceremonies, meetings, special events or conferences as official functions Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve social functions, entertainment events, ceremonies, meetings, special events or conferences as official functions Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve social functions, entertainment events, ceremonies, meetings, special events or conferences as official functions Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Senior Leadership Team (SLT) member Authority description Approve team events to recognise achievements or performance beyond once annually Conditions subject to all criteria in the Sensitive Expenditure Policy being met, and expenditure being within pre-approved budgets Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Line manager Authority description Approve any other sensitive expenditure Conditions subject to all criteria in the Sensitive Expenditure Policy being met, and expenditure being within pre-approved budgets Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Deem sensitive expenditure as unreasonable Conditions in accordance with the Sensitive Expenditure Policy Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve core borrowing - debt management (drawdown and repayment) Conditions Requires two approvers Limits $20,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Operating Officer Authority description Approve core borrowing - debt management (drawdown and repayment) Conditions Requires two approvers Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Council Authority description Approve core borrowing - debt management (drawdown and repayment) Conditions Requires two approvers Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Deputy Chief Financial Officer Authority description Approve core borrowing - debt management (drawdown and repayment) Conditions Requires two approvers Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve core borrowing - debt management (drawdown and repayment) Conditions Requires two approvers Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve inter-bank transfer Conditions Requires two approvers Limits $20,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Operating Officer Authority description Approve inter-bank transfer Conditions Requires two approvers Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Council Authority description Approve inter-bank transfer Conditions Requires two approvers Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Deputy Chief Financial Officer Authority description Approve inter-bank transfer Conditions Requires two approvers Limits $10,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve inter-bank transfer Conditions Requires two approvers Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve interest rate risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $20,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Financial Officer Authority description Approve foreign exchange risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $1,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Operating Officer Authority description Approve interest rate risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Chief Operating Officer Authority description Approve foreign exchange risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $2,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Council Authority description Approve interest rate risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Council Authority description Approve foreign exchange risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits
  • Category Finance and Procurement Subcategory Payments Authority holder Deputy Chief Financial Officer Authority description Approve interest rate risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $20,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Deputy Chief Financial Officer Authority description Approve foreign exchange risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $500,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve interest rate risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $50,000,000
  • Category Finance and Procurement Subcategory Payments Authority holder Vice-Chancellor Authority description Approve foreign exchange risk management contracts Conditions Requires two approvers. Transactions must match identified liabilities Limits $2,000,000
  • Category Finance and Procurement Subcategory Procurement Authority holder Chief Financial Officer Authority description Approve written requests for deviations from the Procurement Policy Conditions Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Chief Financial Officer Authority description Request documentation pertaining to a procurement decision and the process followed Conditions any time within a 7 year period Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Associate Director, Financial Operations Authority description Approve non-standard terms of trade Conditions Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Chief Financial Officer Authority description Approve non-standard terms of trade Conditions Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Associate Director, Financial Operations Authority description Approve cash advances Conditions will only be approved in exceptional circumstances Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Associate Director, Financial Operations Authority description Approve applications for closed tender processes Conditions in consultation with the Tender Panel Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Chief Financial Officer Authority description Agree an overarching process for CAPEX construction project tenders Conditions in consultation with Director, Property Services Limits
  • Category Finance and Procurement Subcategory Procurement Authority holder Associate Director, Financial Operations Authority description Approve or endorse all tenders with an overall, annual or renewal value of over $100,000 Conditions Limits as advised by the Tender panel
  • Category Finance and Procurement Subcategory Procurement Authority holder Associate Director, Financial Operations Authority description Approve selective procurement Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Enter into, amend and renew expenditure contracts (such as agreements for the provision of goods and services to the University including supplier agreements, significant purchase contracts and construction agreements) Conditions In accordance with the Procurement policy, Financial Delegated Authority and within approved budget or business case. Must consult with Legal Services if not using a Victoria standard contract. Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 3 Authority description Enter into, amend and renew expenditure contracts (such as agreements for the provision of goods and services to the University including supplier agreements, significant purchase contracts and construction agreements) Conditions In accordance with the Procurement policy, Financial Delegated Authority and within approved budget or business case. Must consult with Legal Services if not using a Victoria standard contract. Limits CFO $10,000,000; other Level 3 $1,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 4 Authority description Enter into, amend and renew expenditure contracts (such as agreements for the provision of goods and services to the University including supplier agreements, significant purchase contracts and construction agreements) Conditions In accordance with the Procurement policy, Financial Delegated Authority and within approved budget or business case. Must consult with Legal Services if not using a Victoria standard contract. Limits $100,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Enter into, amend and renew expenditure contracts (such as agreements for the provision of goods and services to the University including supplier agreements, significant purchase contracts and construction agreements) Conditions In accordance with the Procurement policy, Financial Delegated Authority and within approved budget or business case. Must consult with Legal Services if not using a Victoria standard contract. Limits COO $20,000,000; other SLT $10,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Chancellor Authority description Enter into, amend and renew expenditure contracts (such as agreements for the provision of goods and services to the University including supplier agreements, significant purchase contracts and construction agreements) Conditions In accordance with the Procurement policy, Financial Delegated Authority and within approved budget or business case. Must consult with Legal Services if not using a Victoria standard contract. Limits $25,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) with associated unfunded costs Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 3 Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) with associated unfunded costs Conditions Limits CFO $10,000,000; other Level 3 $1,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 4 Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) with associated unfunded costs Conditions Limits $100,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) with associated unfunded costs Conditions Limits COO $20,000,000; other SLT $10,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Chancellor Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) with associated unfunded costs Conditions Limits $25,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 4 Authority description Enter into, amend and renew non-research revenue contracts (such as agreements for the provision services by the University, teaching services and consultancy services) without associated unfunded costs Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Associate Director, Research Development Authority description Enter into, amend and renew research revenue contracts (such as research services, research grants, research subcontracts and research collaborations) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Chief Operating Officer Authority description Enter into, amend and renew agreements for the acquisition and disposal of land and buildings (including leases) Conditions with the written consent of the Secretary of Education (where required) Limits $1,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Enter into, amend and renew agreements for the acquisition and disposal of land and buildings (including leases) Conditions with the written consent of the Secretary of Education (where required) Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Chancellor Authority description Enter into, amend and renew agreements for the acquisition and disposal of land and buildings (including leases) Conditions with the written consent of the Secretary of Education (where required) Limits $5,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Enter into and amend agreements for the sale or disposal of University assets (other than land and buildings) Conditions with the written consent of the Secretary of Education (where required) Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 3 Authority description Enter into and amend agreements for the sale or disposal of University assets (other than land and buildings) Conditions with the written consent of the Secretary of Education (where required) Limits CFO $1,000,000; other Level 3 $500,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 4 Authority description Enter into and amend agreements for the sale or disposal of University assets (other than land and buildings) Conditions with the written consent of the Secretary of Education (where required) Limits $200,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Enter into and amend agreements for the sale or disposal of University assets (other than land and buildings) Conditions with the written consent of the Secretary of Education (where required) Limits $1,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Chancellor Authority description Enter into and amend agreements for the sale or disposal of University assets (other than land and buildings) Conditions with the written consent of the Secretary of Education (where required) Limits $5,000,000
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Assistant Vice-Chancellor (International Engagement) Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Assistant Vice-Chancellor (International) Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Chief Operating Officer Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Deputy Vice-Chancellor (Engagement) Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Provost Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Provost (Academic) Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Provost (Research) Authority description Enter into, amend and renew relationship agreements with other institutions or organisations (including memoranda of understanding (MOUs) and joint ventures) Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Enter into, amend and renew collaboration agreements with other institutions or organisations Conditions In accordance with authorities to commit resources and establish strategic relationships Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Associate Director, Research Development Authority description Enter into, amend and renew agreements for the management and commercialisation of intellectual property (IP) Conditions In accordance with IP Policy Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Vice-Provost (Research) Authority description Enter into, amend and renew agreements for the management and commercialisation of intellectual property (IP) Conditions In accordance with IP Policy Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Level 4 Authority description Enter into, amend and renew enabling agreements (such as material transfer agreements, confidentiality agreements, scholarship and/or supervision agreements and student placement agreements) Conditions In accordance with template contracts. Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Ensure that adequate insurance coverage is in place Conditions Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Authorise the common seal to be affixed to any document Conditions Common seal must be countersigned by two people (other than for qualification certificates), one of whom must be a member of Council. Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Council Authority description Enter into agreements which, if made by a private person, must be by deed. Conditions Requires common seal to be affixed and countersigned by two people with delegated authority (at least one of whom must be a member of Council).(Any agreement which is not required to be by deed need not be signed under seal) Limits
  • Category Contracts Subcategory Contracts and agreements (excluding employment agreements) Authority holder Senior Leadership Team (SLT) member Authority description Enter into agreements which, if made by a private person, must be by deed. Conditions Requires common seal to be affixed and countersigned by two people with delegated authority (at least one of whom must be a member of Council).(Any agreement which is not required to be by deed need not be signed under seal) Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Authorise records destruction Conditions In accordance with the Records Management policy and General Disposal Authority (GDA) Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, Planning and Management Information Authority description Approve release of definitive information about the University's Academic Performance Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, Planning and Management Information Authority description Approve University-wide surveys Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Deputy Vice-Chancellor (Engagement) Authority description Authorise access to the Relationship Management Database Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Executive Director, Development Office and the Foundation Authority description Authorise access to the Relationship Management Database Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Executive Director, Development Office and the Foundation Authority description Approve non-standard use of information held in the Relationship Management Database Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Line manager Authority description Approve non-standard use of information held in the Relationship Management Database Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Determine the appropriate classification for University information Conditions Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Authorise access to information held within University systems Conditions Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Monitor, access, inspect or disclose any information stored on or transmitted through University information systems Conditions Disclosure of personal information requires consultation with the Director, Human Resources and Director, ITS Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder General Counsel Authority description Obtain from any part of the University information requested pursuant to an Official Information Act (OIA) or Privacy Act request Conditions Limits as Privacy Officer
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, ITS Authority description Review any aspect of any University information system Conditions for the purposes of ensuring the security of University information assets Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Academic Committee Authority description Authorise use of Sexually-Explicit Material (SEM) for academic/research purposes Conditions in accordance with 'Dealing with Sexually Explicit Material' procedure Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder University Research Committee (URC) Authority description Authorise use of Sexually-Explicit Material (SEM) for academic/research purposes Conditions in accordance with 'Dealing with Sexually Explicit Material' procedure Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, ITS Authority description Investigate any instance of potentially unauthorised use of Sexually-Explicit Material (SEM) Conditions in accordance with 'Dealing with Sexually Explicit Material' procedure Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, ITS Authority description Decide what further action to take in relation to unauthorised use of Sexually-Explicit Material (SEM) Conditions in accordance with 'Dealing with Sexually Explicit Material' procedure, Conduct policy and Student Conduct statute Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Manager, Employment Law and Employment Relations Authority description Decide what further action to take in relation to unauthorised use of Sexually-Explicit Material (SEM) Conditions in accordance with 'Dealing with Sexually Explicit Material' procedure, Conduct policy and Student Conduct statute Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director of Centre or Institute Authority description Approve staff profile information on University websites Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Head of School Authority description Approve staff profile information on University websites Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Pro Vice-Chancellor Authority description Approve staff profile information on University websites Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Web Manager Authority description Remove information that is not relevant to employment from University websites Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Monitor information systems usage Conditions Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Exclude an information systems user, remove offending material and take other immediate action deemed necessary Conditions Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, ITS Authority description Purchase and arrange installation of software Conditions requires consultation with ITS and approval by Information Technology Strategy and Oversight Committee (ITSOC) Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Level 3 Authority description Purchase and arrange installation of software Conditions requires consultation with ITS and approval by Information Technology Strategy and Oversight Committee (ITSOC) Limits as information/system owner
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director, ITS Authority description Set Student obligations for use of University computing facilities Conditions Limits
  • Category Resources and assets Subcategory Information, records and technology systems Authority holder Director of Central Service Unit Authority description Decide to outsource development or maintenance of websites Conditions external web developers must comply with the University's technical and security requirements Limits after consultation with Director, ITS
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Determine discretionary Library services to be offered to additional users Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Direct the behaviour of Library users as deemed appropriate Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Decide how Library space will be used Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Determine Library opening hours Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Withhold, restrict, limit circulation of, or recall any Library item Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Vary or waive Library fines Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Suspend access to digital resources Conditions if there is evidence that there are multiple users on a personal account or if vendor licence restrictions have been infringed Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Authorise disciplinary action under the Library statute or the Student Conduct statute Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Approve purchase of items over the agreed amount, on-going subscriptions and electronic resources Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Decide to make contestable budget available Conditions for purchase of resources outside subject allocations Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Decide whether to accept donations to the Library Conditions in accordance with the Collection Donations Policy Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Determine Library collection levels Conditions Limits
  • Category Resources and assets Subcategory Library and collections Authority holder University Librarian Authority description Decide to digitise or otherwise reformat donated resources Conditions where copyright allows, for preservation or access purposes Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director of Central Service Unit Authority description Authorise a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Head of School Authority description Authorise a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Prohibit or cancel a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Student and Campus Living Authority description Prohibit or cancel a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director of Central Service Unit Authority description Terminate a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Head of School Authority description Terminate a social gathering on University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Senior Leadership Team (SLT) member Authority description Terminate a social gathering on University premises Conditions Limits may sub-delegate to Licensed Staff person, Campus care staff or staff of security contractor
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Set Campus rules Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Student and Campus Living Authority description Set Campus rules Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Student and Campus Living Authority description Set fees for Halls, Early Childhood Education (ECE) and Recreation facilities Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Student and Campus Living Authority description Allocate (and rescind) places for Halls and Early Childhood Education (ECE) Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Set car parking procedures Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Set fees for Parking Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Allocate (and rescind) places for Parking Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Apply for resource/building consent Conditions Limits for authorised projects
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Act as Occupier for University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Senior Leadership Team (SLT) member Authority description Act as Occupier for University premises Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Chief Operating Officer Authority description Issue a trespass notice Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Property Services Authority description Approve access to Campus facilities Conditions Limits
  • Category Resources and assets Subcategory Campus services and facilities management Authority holder Director, Student and Campus Living Authority description Approve access to Campus facilities Conditions Limits
  • Category Resources and assets Subcategory Health and safety Authority holder Line manager Authority description Authorise executive action to prevent harm to individuals and members of the University community Conditions Limits Any manager in the absence of (or inability to contact) a more senior manager
  • Category Resources and assets Subcategory Health and safety Authority holder Convenor of Health and Safety Committee Authority description Make decisions on behalf of the University on health and safety issues and the management of such issues Conditions Limits
  • Category Resources and assets Subcategory Health and safety Authority holder Pro Vice-Chancellor (Science, Engineering, Architecture and Design) Authority description Appoint Convenor of the Diving and Boating Committee Conditions Limits
  • Category Resources and assets Subcategory Health and safety Authority holder Manager, Student Counselling Authority description Determine whether intervention in a case of potential suicide is justified (based on risk notification) and take steps to address safety concerns Conditions Limits
  • Category Resources and assets Subcategory Health and safety Authority holder Manager, Student Counselling Authority description Require a student or hall resident to attend a clinical assessment in the case of suspected suicidal behaviour Conditions Limits