On this page:
- General Enquiries
- Adding/Withdrawing from Courses
- Degree Planning and Course Advice
- Restriction under the Academic Progress Statute
- Academic Transcripts and Certificates of Completion
- Support Services
- Student Feedback Summaries
- Other Questions
What is a BA?
BA is the acronym for 'Bachelor of Arts'. This is a very popular qualification that provides a general education with tools and skills applicable to many different careers. It is a degree that is increasingly in demand by employers looking for well rounded, educated, adaptable staff.
Is a BA about Artwork?
Not necessarily. The term 'Arts' covers a wide range of subject areas including Classics, Cultural Anthropology, History, languages, Māori Studies, Music, Political Science, and Social Policy to name a few.
What are the qualification pathways at university?
A BA degree usually takes three to four years to complete. After a BA, you may continue studying for a Bachelor of Arts with Honours (BA(Hons)) degree which usually takes one further full-time year. After completing a BA(Hons) degree students may be eligible to enrol in Master's programme which generally takes another year. Once qualified with your Master's, you may wish to apply to pursue a PhD, which will take between two and three years to complete.
What are points?
All degree programmes at Victoria work on a points system. For example, 360 points are required to complete a BA. Each course taken as part of a BA is worth a certain number of points (usually 20 points for Humanities and Social Sciences courses). Students pick courses that they are interested in based on the points they need to complete their majors and degrees. Courses passed add points to the total required for the degree.
How do I enrol in undergraduate courses?
See enrolment or contact the Enrolment Office.
Phone: 0800-VICTORIA (option 1), or 0800-842 864
The Student and Academic Services Office can help with specific enquiries about selecting your courses.
For important information on withdrawals and refunds please see the Course additions, withdrawals and refunds page on the Victoria homesite.
How do I add/withdraw from a course?
If you are fully enrolled you will need to go to the Faculty Student and Academic Services Office (SASO) and request a Course Add/Drop form. Remember to bring your Student ID card. You may also be able to use the online course add/drop via Student Records through myVictoria.
Alternatively, you can email the SASO at email@example.com with your name, ID number and the changes you want to make.
How long do I have to add a course?
Courses may not be added after the end of the second week of a trimester. However, that does not mean that you are free to add courses at any time during the first two weeks. If the lecture/tutorial rooms are full, then there may be no place for you, and if you have missed too many of the lectures, then the Faculty may decline to give permission on academic grounds. As a general rule, you should add courses by the end of the first week.
How long do I have to withdraw from a course?
Courses may be dropped with a full fees refund at any time during the first two weeks of trimester one or two(special dates apply in the summer trimester). After that, you may withdraw without having the course recorded as a fail (but without fees refund) until the end of the ninth week of classes. Once the ninth week is over, withdrawals are possible only with the permission of the Associate Dean (Students) (Associate Dean's withdrawal PDF, 128 KB) and if certain conditions are met - you should not have failed already, and your withdrawal must be due to exceptional circumstances which arose after the withdrawal deadline. With regard to meeting Studylink's performance criteria for student loan eligibility (passing 50% of courses) please note that any withdrawal past the full fees refund date is considered a 'non-completed' course, similar in impact to a fail grade. If you have any concerns about this, please contact Financial Support and Advice for further information.
How do I plan a degree or get course advice?
New students can get course advice from Student Recruitment, Admission and Orientation in the Hunter Building and returning students from one of our Student Advisers in the Faculty Student and Academic Services Office (SASO).
How do I tell how many more points I need for my degree?
This is called a degree audit. To audit your degree yourself please see the self-audit sheets on the Forms page and in the table below. You can also check on the progress of your degree and what you still have left to do by using myQual via myVictoria. If you have further questions, you may also ask your Student Adviser to audit your degree(s) for you by completing the Degree Audit Request form from the table below. Advisers automatically audit degrees mid-way through the year for all final year students, and then again at the end of the year of completion.
All PDF documents require Acrobat Reader.
|Document||File size||File type|
|2011 BA regulations||164 KB|
|2012 BA regulations||223 KB|
|2013 BA regulations||261 KB|
|2014 BA regulations||251 KB|
|Degree Audit Request Form||80 KB|
How do I change my degree or major?
You may be able to change your degree or major online through Student Records. This can be accessed by logging into myVictoria. Otherwise, you need to get a Course Add/Drop form from the Faculty Student and Academic Services Office. You may wish to discuss your options first with a Student Adviser.
How do I apply for Credit Transfer?
To apply for recognition of study at other tertiary institutions towards your Victoria University qualification, complete the Application for Transfer of Credit form ( PDF, 173 KB) and bring it to the Faculty Student and Academic Services Office with proof of your studies. You will need to provide an original or certified copy of your academic transcript(s).
How do I apply for a waiver of prerequisite/corequisite or exemption from/substitution for major requirement?
If you are applying for a waiver of a prerequisite or corequisite or exemption from/substitution for major requirement, complete an Application for Waiver of Prerequisite(s)/Corequisite(s) or Exemption from/Substitution for Major Requirement(s) form ( PDF, 41 KB), and take this to the relevant person for approval. Then send or deliver the form to the Faculty Student and Academic Services Office for processing.
I have been restricted under the Academic Progress Statute, what does this mean?
The Academic Progress Statute allows the University to manage the enrolment of students who are not making satisfactory academic progress by restricting the number of courses that students may enrol in, and/or requiring students to meet certain conditions. For further information and links to the Academic Progress Statute, please see the University's Academic Progress page.
For information regarding examination rules, please see the Examination and Assessments page on the Victoria homesite.
For information regarding aegrotats, please see the Aegrotat Information page on the Victoria homesite.
Where do I find my examination timetable?
Each student has a personalised examination timetable that can be found in the My Study Tab in myVictoria. Make sure you note down the date, time and room of all of your examinations. Be aware that you may have examinations on a different campus from where the course is taught.
What do I do if I miss my examination?
How do I apply for a reconsideration of assessment?
You need to visit the Faculty Student and Academic Services Office and ask for a Reconsideration of Assessment form ( PDF, 168 KB). This form is used when you want to have your examination or any other piece of written assessment worth at least 25% of the course reconsidered. Please do not write notes to the marker on this form. See the application form for deadlines. Please note that there is a $41 charge for each individual course being reconsidered.
Before applying for a reconsideration you are encouraged to speak to your lecturer first. You are able to view your examination script at the School if you wish before the last date to apply for reconsideration. If you wish to apply for a photocopy at this time there is a $11 charge. Note that any attempt to submit work which has been changed for reconsideration after being returned to you will be treated as misconduct under the Student Conduct Statute.
How do I apply for my exam script to be returned to me?
You can apply to have your original examination script returned. Complete a Return of Examination Script form ( PDF, 67 KB) and send or deliver the form to the Faculty Student and Academic Services Office for processing. You must apply by the following dates (note that the script will not be returned to you until two months after the end of the relevant trimester): courses ending in the first trimester - 31 August; courses ending in the second trimester - 31 January; courses ending in the third trimester - 30 April. A photocopy of your script can be supplied before these dates at a cost of $11.
How do I apply to graduate?
Once you have completed your qualification you will be sent an email about the graduation process. The email will give you instructions on how to apply to have your qualification granted. It is important you keep your email address in Student Records up to date. You may apply to graduate in person at a graduation ceremony, or in absentia (in your absence) at a meeting of the University Council. You must apply within 12 months of completing your qualification to attend either a graduation ceremony or graduate in absentia at a council meeting. Your qualification will be granted in absentia if the Graduation Office does not hear from you within 12 months.
Which Graduation Ceremony do I take part in?
If you complete your qualification at the end of the second trimester, you would normally graduate in the May ceremonies of the following year; if you complete mid-year (at the end of the first trimester), you would normally graduate in the December ceremonies. If you wish, you can apply to graduate at a subsequent ceremony as long as it is within 12 months of completing your qualification.
What is Advance Graduation?
Some students who complete a qualification at the end of the year can graduate at the December ceremonies of the same year. This is called advance graduation. These students are eligible for advance graduation:
- International students returning home
- Students leaving the country to take up a scholarship overseas - supporting documentation must be provided
- PhD and Master's students
- All Māori students who have declared themselves as such on the student records system and wish to attend the Toihuarewa Faculty graduation at the Michael Fowler Centre. (Note: students are also eligible to attend Hui Whakapūmau - a celebration organised separately by the Marae.)
- Students facing exceptional circumstances – a written application outlining your circumstances must be made to the Manager of your Faculty Student and Academic Services Office.
Your application to graduate at one of the December ceremonies must be made by 1 September and is subject to the conditions outlined above. The Faculty Manager will consider this application on the basis of the information provided above. If your application is approved, you will be sent an email directing you to apply online for graduation on Student Records. You need to complete the online application by 1 February for May ceremonies and 1 October for December ceremonies. Late application will jeopardise your eligibility to graduate. Please note that your application for advance graduation is conditional and subject to criteria being met in order for you to do so. These conditions will be explained in a follow-up email.
Students completing a qualification over the third or summer trimester and PhD and Master's students are also eligible to apply for advance graduation at one of the May ceremonies. You must apply before 1 February and your application is subject to the conditions outlined above.
How do I get a copy of my academic record?
You can visit the Faculty's Student and Academic Services Office, or if it is easier, you can fill out the Application for Official Academic Record form ( PDF, 180 KB) and bring the form to the Student and Academic Services Office with your payment details.
What is included on my academic record?
Academic records (or transcripts) include the following information:
- Your legal name
- Victoria student ID
- Entrance qualification (e.g. Bursary, Special Admission, Admission by credit)
- All Victoria results listed chronologically, and status of qualification also given (i.e. whether degree has been conferred)
- Awards and scholarships
- Other comments relating to academic matters may also be included.
The document is printed on monogrammed paper and signed by an authorising officer of the University.
Who is eiligible to apply for a Certificate of Completion?
A Certificate of Completion is only available to students who have completed the requirements of a degree, but have not yet had the degree awarded.
How do I apply for a Certificate of Completion?
You can visit the Faculty's Student and Academic Services Office, or if it is easier, you can fill out the Application for Official Academic Record form ( PDF, 180 KB) and email the form to firstname.lastname@example.org with your payment details, or bring the form to the Student and Academic Services Office.
How much will it cost me for a transcript or Certificate of Completion?
Transcripts or Certificates of Completion cost $20 for the first copy, and $10 for each additional copy ordered at the same time. There are two easy ways in which you can pay: either by cheque payable to Victoria or by credit card/EFTPOS. Postal fees will also be incurred if you want us to send the transcript to an overseas postal address. Transcripts can also be couriered at an additional cost.
How long does it take for a transcript or Certificate of Completion to be prepared?
To avoid missing a deadline, for example, for a scholarship application, you should order your transcript or Certificate of Completion at the earliest opportunity. The usual processing time is 10 working days. However, there are likely to be delays at busy times of the year or when records are historically held. You should also note that your application cannot be processed if you have any outstanding fees or Library fines, for instance, owing to the University.
Who can I talk to for advice or about courses, university life or personal issues?
Victoria has a highly active Student Service network, which includes Career Development and Employment, Counselling, Disability Services, Financial Support and Advice, Te Pūtahi Atawhai, Student Health and Student Learning Support. Details can be found on the Student Services and Support page.
What if I am an international student and need advice?
Victoria International is the first point of contact for all new international students coming to Victoria. There is a separate enrolment process for new international students, and the Victoria International team takes care of admissions for all programmes, enrolment and student support during your stay at the University. The Victoria International website has detailed information about admission procedures and services.
Victoria International Student Advisers are here to support international students during their studies. Their role is different from that of Faculty Student Advisers; International Student Advisers primarily provide student support rather than course advice.
There is also a separate International Prospectus, which contains full information about the international admission requirements and enrolment process, medical and travel insurance, visas and the University's support services.
What if I don't know where to go for help?
The Faculty Student and Academic Services Office is here to assist you with any issues you may have. We can point you to the right person or service if we cannot assist you directly.
Your first port of call will be the Customer Services Administrator at the Enquiries Counter, who will help you with course add/drop, changes of address and requests for transcripts or direct you to your Student Adviser. Each Student Adviser has a caseload based on the first letter of your surname or on the qualification you are enrolled/enrolling in.
Student Advisers may refer you to the Associate Dean (Students) or the Manager, Student and Academic Services, for further advice and guidance.
How do I find student feedback or evaluations on courses offered at Victoria?
You can find feedback collected for Victoria courses from 2010 to the most recently completed trimester on the Student Feedback Summaries page on the Centre for Academic Development website.
How do I pay my fees?
Fees should be paid at the Payments Office at the Enrolment Counter in the Hunter Building, Kelburn Parade.
How do I change my contact details?
Firstly log on to MyVictoria, select Student Records and go to the Update Addresses and Phone Numbers link, and follow the instructions. Then, go to the Update E-mail addresses link, and follow the instructions. You also have to inform the Library.
How do I notify a change of name?
Go to the Enrolments Office, Level 1, Hunter Building in Kelburn with original documents to support your application (e.g. marriage certificate).
How do I check to make sure that I'm taking the right courses, or that I'll be able to graduate this year?