Staff policies

These documents set out employment-related policies and information for staff at Victoria University of Wellington.

Documents related to the academic regulations that govern entrance, enrolment, graduation, teaching and learning, postgraduate study and changes to courses and programmes of study are located in the Student and academic policies section.

Academic Approvals Handbook

This handbook sets out the University’s policies and processes for approving new courses and programmes, and for changing existing courses and programmes.

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Academic Leave Allowances Policy

The purpose of this policy is to set out the rules that apply to the expenditure of academic leave allowances.

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Acceptable Use of Information Systems Statute

This statute provides a framework for use of network and information systems, including breaches of this statute, Student Conduct Statute and Conduct Policy.

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Adjunct and Visiting Staff Policy

This policy outlines the circumstances for persons outside the University appointed to adjunct or visiting positions, approvals and how exceptions are managed.

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Assessment Handbook

The Assessment Handbook sets out Victoria’s assessment policy and practice for all undergraduate and taught postgraduate courses. Effective from: August 2015

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Business Continuity Management Policy

This policy outlines the BCM framework, responsibilities and principles to effectively prepare for and achieve strategic aims through times of major crisis. Effective from: March 2010

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Conflicts of Interest Statute

This statute ensures staff use discretion to manage any conflicts of interest and act in a manner consistent with institutional responsibilities. Effective from: June 2011

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Consultation for Employment Matters Policy

This policy sets the principles and requirements of the consultation processes to be followed regarding change, strategic planning and policies affecting staff. Effective from: February 2013

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Contract for Services Policy

This policy sets the procedures to determine the nature of engagement, and the subsequent relationship, between the University and its contractors. Effective from: June 2010

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Disclosure of Wrongdoing (Whistleblower) Policy

This policy protects employees, secondees, former employees and contractors who raise concerns about serious wrongdoing at Victoria University of Wellington.

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Entitlement to Undertake Private Work Policy

The policy outlines the responsibilities of staff, and the conditions that apply, when undertaking private work.

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Equal Employment Opportunities Guidelines

The purpose of these guidelines is to provide information and guidance to managers and staff enabling equity and diversity across the University. Effective from: March 2014

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Equity and Diversity Policy

The purpose of this policy is to support the University in achieving its Strategic Objectives, in particular those relating to Equity and Diversity Strategy. Effective from: October 2014

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Fraud Policy

This policy addresses the risk of fraud and outlines the actions the University will take when any suspected fraud is reported or discovered.

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Gift and Koha Policy

This policy provides a framework for staff around the giving and receiving of gifts and koha on behalf of the University.

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Guidelines for Managing Ongoing Poor Performance

These guidelines outline the process for managing ongoing poor performance.

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Guidelines for Resolving Alleged Misconduct

These guidelines outline the informal, formal and Tikanga Māori processes for resolving alleged misconduct.

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Health and Safety Policy

This policy confirms Victoria University’s commitment to providing a safe and healthy environment for staff, students, contractors, consultants and visitors. Effective from: April 2016

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Holidays, Sick Leave and Leave Without Pay Policy and Procedure

Procedures to inform staff about holidays and sick leave, to confirm the University’s systems and procedures for managing these types of leave.

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Meeting the Needs of Students with Impairments Policy

This policy outlines provision of support and accommodations to allow students with impairments to demonstrate their abilities, participate in university life. Effective from: October 2014

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Off-Campus Activities Policy

This policy provides protocols for a safe and healthy environment for all staff members and students participating in off-campus activities. Effective from: August 2009

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Position Management and Position Classification Guidelines

These guidelines provide information and guidance on the creation of positions, position management, job analysis, role descriptions and job evaluation.

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Procedures for Managing Potential Conflicts of Interest

These are the procedures for managing potential conflicts of interest. Effective from: June 2011

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Records Management Policy

This policy assigns responsibility to ensure accurate records of the University’s business activities are maintained and disposed of in a controlled manner. Effective from: August 2013

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Responding to Suicidal Behaviour by Students Policy

The policy aims to identify and help students at risk of suicide, and to provide more effective intervention and support following any suicidal behaviour. Effective from: October 2014

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Risk Management Policy

This policy explains the University’s underlying approach to risk and risk management. Effective from: December 2008

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Safe Campus Policy

This policy outlines the University’s commitment to providing a safe, clean and hospitable environment for its community and for visitors. Effective from: March 2013

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Security Management Guidelines

The purpose of these guidelines is to outline the management of security service provision at Victoria University of Wellington.

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Security Policy

This policy establishes the context within which security services are provided within the University precincts. Effective from: November 2008

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Sensitive Expenditure Policy

This policy provides a framework for staff entering into and approving sensitive expenditure.

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Smoke-Free Environment Policy

Staff Conduct Policy

This policy outlines expected standards of conduct at Victoria University and outlines the processes to be followed when these standards are not met.

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Staff Development Policy

This policy is a university-wide policy, which applies to all permanent staff members, and those employed on a fixed-term contract of greater than 12 months.

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Staff Workload Policy

This policy ensures employees have an equitable, reasonable and safe workload, regularly reviewed by their manager, in consultation with the employee.

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Student Feedback on Teaching and Courses Policy

The purpose of this policy is to outline the processes for collecting, analysing and reporting course and teaching feedback from students. Effective from: November 2016

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Student Protests Policy

This policy sets the university management’s expectations and likely responses to student protests for protesters and other members of the university community. Effective from: November 2007

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Student Workload Policy

This policy ensures student workloads are equitable, supported and manageable and the course time required allows a student of average ability to obtain a pass. Effective from: October 2014

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Study Assistance Guidelines for Staff Members Enrolling in Tertiary Studies

The purpose of these guidelines is to provide information about staff eligibility for study assistance, which supports the Staff Development Policy.

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Travel Insurance Procedure

This procedure defines the criteria and process for the provision of travel insurance for staff, students and other authorised persons.

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Travel and Expenses Policy

This policy provides the framework for university travel and guidance on the process for incurring ordinary, necessary and reasonable travel expenses.

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Use of Private Vehicles Policy

This policy sets out the terms and conditions that apply to the use of personal vehicles for university business.

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Code of practice of pastoral care for international students 

Information on the code of practice of pastoral care of international students can be found on the Ministry of Education website.

Could you find what you needed and was it where you expected it to be? If not please contact, policy-help@vuw.ac.nz.